How To Fix FMAVC016 - Overall budget almost exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 016

• Message text: Overall budget almost exhausted for document item &1

What causes this issue?

The current budget consumption is &V2& less than the overall budget for
the document item &V1&. Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the following combination of availability control ledger
(and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>)
and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '016'
INCLUDE FMAVC_OVERALL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC016 - Overall budget almost exhausted for document item &1 ?

  The SAP error message FMAVC016 indicates that the overall budget for a particular document item is nearly exhausted. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when the system detects that the budget for a specific cost center, internal order, or other budgetary item is close to being fully utilized. This can happen due to:
  
  High Expenditure: The total expenses charged to the budget are approaching the limit set for that budget.
  Budget Availability Control: The configuration of budget availability control settings may be set to trigger warnings when a certain percentage of the budget is consumed.
  Incorrect Budgeting: The budget may not have been set up correctly, or there may be discrepancies in the budget allocation.
  
  Solution:
  To resolve the FMAVC016 error, you can take the following steps:
  
  
  Review Budget Status:
  
  Check the budget consumption for the relevant cost center or internal order. You can do this using transaction codes like FMAVCR01 (Budget Availability Control) or FMBB (Budgeting).
  
  
  
  Adjust Budget:
  
  If the budget is indeed close to being exhausted, consider increasing the budget allocation if possible. This can be done through the budget adjustment process in the Funds Management module.
  
  
  
  Analyze Expenditures:
  
  Review the expenditures charged to the budget to ensure they are valid and necessary. If there are any erroneous postings, they should be corrected.
  
  
  
  Change Availability Control Settings:
  
  If the warning is not relevant for your business process, you may consider adjusting the availability control settings in the configuration. This should be done with caution and in consultation with your finance team.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of any changes you make.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMAVCR01, FMBB, FMX1, and FMX2 for budget management.
  SAP Notes: Check for any SAP Notes related to budget management and error messages for additional guidance.
  Documentation: Review SAP documentation on Funds Management for best practices in budget management and availability control.
  
  By following these steps, you should be able to address the FMAVC016 error and manage your budget effectively.