How To Fix FMAVC007 - Annual budget of &2 exhausted for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 007

• Message text: Annual budget of &2 exhausted for several document items from item &1 on

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for several document items from item &V1& onward. Budget
control for outgoing amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</>
<ZK>Expenditures
</>) raised this message for the following combination of availability
control ledger, fiscal year (and if applicable,
<DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '007'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC007 - Annual budget of &2 exhausted for several document items from item &1 on ?

  The SAP error message FMAVC007 indicates that the annual budget for a specific budget item has been exhausted. This error typically occurs in the context of budget control in SAP's Funds Management (FM) module, where the system checks whether there are sufficient budget funds available for a transaction.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the annual budget for the specified budget item has been fully utilized or exceeded. This means that the total commitments and actual expenditures have reached the limit set for that budget item.
  Incorrect Budgeting: There may be an issue with how the budget was allocated or planned, leading to an overcommitment.
  Document Items: The error message specifies that several document items are affected, indicating that multiple line items in a transaction are trying to consume budget funds that are no longer available.
  
  Solution:
  
  Review Budget Availability: Check the budget availability for the specified budget item. You can do this by navigating to the relevant budget reports in SAP (e.g., transaction codes like FMAVCR01 or FMAVCR02) to see the current status of the budget.
  Adjust Budget: If the budget is indeed exhausted, you may need to adjust the budget by:
  
  Increasing the budget allocation for the relevant budget item.
  Reallocating funds from other budget items if possible.
  
  
  Check Document Items: Review the document items that are causing the error. Ensure that they are valid and necessary. If some items can be removed or postponed, it may free up budget space.
  Consult with Budget Owner: If you are not the budget owner, consult with the person responsible for the budget to discuss potential adjustments or reallocation of funds.
  Use Budget Transfers: If applicable, consider using budget transfer transactions to move funds from one budget line to another.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMAVCR01: Display budget availability.
  FMAVCR02: Display budget consumption.
  FMBB: Budget transfer.
  
  
  Budget Control Settings: Review the configuration settings for budget control in your SAP system to ensure they align with your organization's financial policies.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing budgets and handling budget-related errors.
  
  By following these steps, you should be able to resolve the FMAVC007 error and ensure that your budget management processes are functioning correctly.