How To Fix FMAVC008 - Annual budget exceeded by &2 for several document items from item &1 on

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 008

• Message text: Annual budget exceeded by &2 for several document items from item &1 on

What causes this issue?

The annual budget is exceeded by &V2& for several document items from
item &V1& onward. Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the following combination of availability control ledger,
fiscal year (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '008'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC008 - Annual budget exceeded by &2 for several document items from item &1 on ?

  The SAP error message FMAVC008 indicates that the annual budget has been exceeded for a specific document item. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when the total amount of the document items exceeds the available budget for the specified fiscal year. This can happen due to various reasons, such as:
  
  Incorrect Budget Allocation: The budget may not have been properly allocated or may be insufficient for the planned expenditures.
  Exceeding Budget Limits: The total of the document items being processed exceeds the budget limit set for that particular cost center, fund, or other budgetary unit.
  Incorrect Document Items: There may be errors in the document items being processed, such as incorrect amounts or incorrect account assignments.
  Budget Release Issues: The budget may not have been released for the current period, or there may be restrictions on the budget that prevent further spending.
  
  Solution:
  To resolve the FMAVC008 error, you can take the following steps:
  
  Check Budget Availability: Review the budget availability for the relevant cost center, fund, or budgetary unit. Ensure that there is sufficient budget to cover the document items.
  Adjust Budget: If the budget is insufficient, consider adjusting the budget by either increasing the budget allocation or reallocating funds from other areas.
  Review Document Items: Verify the document items for accuracy. Ensure that the amounts and account assignments are correct and that they align with the budget.
  Release Budget: If the budget has not been released, ensure that the necessary budget release processes are completed.
  Consult with Finance Team: If you are unsure about the budget status or how to adjust it, consult with your finance or budgeting team for assistance.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like FMAVCR01 (Budget Availability Control) to check budget availability and FMBB (Budgeting) to make adjustments.
  Reports: Utilize reports such as S_ALR_87013558 (Budget/Actual/Commitment) to analyze budget performance and identify discrepancies.
  Configuration: Ensure that the Funds Management configuration is set up correctly, including budget types, availability control settings, and budget release procedures.
  
  By following these steps, you should be able to identify the cause of the FMAVC008 error and take appropriate action to resolve it.