How To Fix FMAVC006 - Annual budget almost exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 006

• Message text: Annual budget almost exhausted for document item &1

What causes this issue?

The current budget consumption is &V2& less than the annual budget for
the document item &V1&. Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the following combination of availability control ledger,
fiscal year (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '006'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC006 - Annual budget almost exhausted for document item &1 ?

  The SAP error message FMAVC006 indicates that the annual budget for a specific document item is nearly exhausted. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when the system detects that the budget for the fiscal year is close to being fully utilized. This can happen due to various reasons, such as:
  
  High Expenditure: The total expenditures against the budget have reached a level that is close to the budget limit.
  Budgeting Errors: Incorrect budget allocations or underestimations of required funds.
  Multiple Document Items: If multiple document items are being processed, the cumulative effect may lead to the budget being nearly exhausted.
  Budget Release Issues: The budget may not have been properly released or updated in the system.
  
  Solution:
  To resolve the FMAVC006 error, consider the following steps:
  
  
  Review Budget Status: Check the current budget status for the relevant cost center or project. You can do this using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control).
  
  
  Adjust Budget: If the budget is indeed close to being exhausted, you may need to adjust the budget. This can be done by:
  
  Increasing the budget allocation if additional funds are available.
  Reallocating funds from other budget lines if possible.
  
  
  
  Check Document Items: Review the document items associated with the budget to ensure that they are correctly classified and that there are no errors in the amounts being posted.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of adjusting the budget and to ensure compliance with financial policies.
  
  
  Monitor Future Expenditures: Implement monitoring processes to keep track of budget utilization throughout the fiscal year to avoid similar issues in the future.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMZ1: Create Budget
  FMZ2: Change Budget
  FMZ3: Display Budget
  
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to budget management and error messages.
  
  
  Training: Consider training sessions on SAP Funds Management for better understanding and handling of budget-related issues.
  
  
  By following these steps, you should be able to address the FMAVC006 error and manage your budget effectively.