How To Fix FMAVC004 - Annual budget of &2 exhausted for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 004

• Message text: Annual budget of &2 exhausted for document item &1

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for the document item &V1&. Budget control on outgoing amounts
(
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the following combination of availability control ledger,
fiscal year (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '004'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC004 - Annual budget of &2 exhausted for document item &1 ?

  The SAP error message FMAVC004 indicates that the annual budget for a specific budget item has been exhausted. This error typically occurs in the context of budgetary control within the Funds Management (FM) module of SAP. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the budget for the specified fiscal year (annual budget) has been fully utilized or exceeded for the particular budget item referenced in the error message.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect budget amounts or budget periods.
  Posting Errors: There could be a posting that was not accounted for in the budget, leading to an unexpected budget exhaustion.
  Budget Release Issues: The budget may not have been properly released or may have been reduced after initial postings.
  
  Solutions:
  
  Review Budget Status: Check the budget status for the fiscal year and the specific budget item to confirm if the budget has indeed been exhausted. This can be done using transaction codes like FMAVCR01 or FMAVCR02.
  Adjust Budget: If the budget is exhausted, consider increasing the budget for the relevant budget item. This can be done through the budget adjustment process in the Funds Management module.
  Reallocate Funds: If possible, reallocate funds from other budget items that have surplus amounts to cover the exhausted budget.
  Check for Errors: Review recent postings to ensure there are no errors or unexpected transactions that have contributed to the budget being exhausted.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of adjusting the budget and to ensure compliance with financial policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMAVCR01: Display budget consumption
  FMAVCR02: Display budget availability
  FMBB: Budgeting transactions
  
  
  Budget Control Settings: Review the configuration settings for budget control in the Funds Management module to ensure they align with your organization’s policies.
  Documentation: Refer to SAP documentation or help resources for detailed guidance on managing budgets and understanding budget control errors.
  
  By following these steps, you should be able to address the FMAVC004 error and manage your budget effectively within SAP.