How To Fix FMAVC002 - Annual budget exceeded by &2 for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 002

• Message text: Annual budget exceeded by &2 for &1

What causes this issue?

The annual budget is exceeded by &V2& for the FM account assignment &V1&
. Depending on the type of document, this FM account assignment is
either a budget address, posting address, or RIB object/RIB source
address representing an RIB rule with call procedure.
Budget control on outgoing amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type
</> <ZK>Expenditures</>) raised this message for the following
combination of availability control ledger, fiscal year (and if
applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and
control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '002'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC002 - Annual budget exceeded by &2 for &1 ?

  The SAP error message FMAVC002 indicates that the annual budget has been exceeded for a specific commitment or expense. This message is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated amounts.
  Cause:
  The error occurs when a transaction attempts to post an expense or commitment that would cause the total expenditures for a given budget year to exceed the approved budget. The message typically includes two placeholders:
  
  &1: This represents the budget item or commitment type.
  &2: This indicates the amount by which the budget has been exceeded.
  
  Solution:
  To resolve the FMAVC002 error, you can take the following steps:
  
  
  Review the Budget: Check the budget allocation for the relevant cost center, internal order, or project. Ensure that the budget is sufficient to cover the planned expenditures.
  
  
  Adjust the Budget: If the budget is indeed insufficient, you may need to increase the budget allocation. This can be done through the appropriate budget adjustment transactions in SAP.
  
  
  Modify the Transaction: If the budget cannot be increased, consider modifying the transaction to reduce the amount being posted or to split the transaction across multiple periods or budget lines.
  
  
  Check for Errors: Ensure that there are no errors in the budget setup or in the transaction itself. Sometimes, incorrect account assignments or budget categories can lead to this error.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the budget constraints.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting (to change budget amounts)
  FMAVCR01: Display budget consumption
  FMAVC: Display budget availability control
  
  
  
  Configuration Settings: If you are responsible for system configuration, review the settings for availability control in the Funds Management module to ensure they align with your organization's budgeting policies.
  
  
  Documentation: Refer to SAP documentation or help files for more detailed information on Funds Management and budget control processes.
  
  
  User Roles: Ensure that you have the appropriate authorizations to view and modify budget information in SAP.
  
  
  By following these steps, you should be able to address the FMAVC002 error and ensure that your budget management processes are functioning correctly.