How To Fix FMAVC001 - Annual budget of &2 exhausted for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 001

• Message text: Annual budget of &2 exhausted for &1

What causes this issue?

The annual budget of the availability control ledger &V2& has been
consumed for the FM account assignment &V1&. Depending on the type of
document, this FM account assignment is either a budget address, posting
address, or RIB object/RIB source address representing an RIB rule with
call procedure.
Budget control on outgoing amounts (
<DS:DE.BUAVC_CEILTYPE>ceiling type</> <ZK>Expenditures</>) raised this
message for the following combination of availability control ledger,
fiscal year (and if applicable, <DS:DE.FM_CEFFYEAR_BCS>year of cash
effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '001'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC001 - Annual budget of &2 exhausted for &1 ?

  The SAP error message FMAVC001 indicates that the annual budget for a specific fund or cost center has been exhausted. This error typically occurs in the context of budget control in SAP's Funds Management (FM) module, where the system checks whether there are sufficient budgetary resources available before allowing a transaction to proceed.
  Cause:
  
  Exhausted Budget: The primary cause of this error is that the total expenditures or commitments for the specified budget year have reached or exceeded the allocated budget amount.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or periods.
  Posting Errors: Transactions may have been posted incorrectly, leading to an over-expenditure against the budget.
  Budget Release Issues: The budget may not have been properly released or may be in a status that does not allow for further expenditures.
  
  Solution:
  
  Review Budget Status: Check the budget status for the specified fund or cost center. You can do this using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control).
  Adjust Budget: If necessary, adjust the budget by increasing the budget amount or reallocating funds. This can be done through the budget adjustment transactions (e.g., FMBB).
  Check Commitments: Review any outstanding commitments that may not have been accounted for and ensure they are valid.
  Correct Posting: If there are posting errors, correct them to ensure that the budget reflects the actual expenditures accurately.
  Release Budget: If the budget is not released, ensure that it is properly released for the relevant period.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the situation.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMX1: Create Budget
  FMX2: Change Budget
  FMX3: Display Budget
  
  
  Authorization: Ensure that you have the necessary authorizations to view and modify budget information.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for managing budgets in SAP.
  
  By following these steps, you should be able to resolve the FMAVC001 error and ensure that your budget management processes are functioning correctly.