How To Fix FMAVC005 - Annual budget exceeded by &2 for document item &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAVC - Message class AVC funds management

• Message number: 005

• Message text: Annual budget exceeded by &2 for document item &1

What causes this issue?

The annual budget is exceeded by &V2& for the document item &V1&. Budget
control on outgoing amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</>
<ZK>Expenditures</>) raised this message for the following combination
of availability control ledger, fiscal year (and if applicable,
<DS:DE.FM_CEFFYEAR_BCS>year of cash effectivity</>) and control object:
<ZH>&V3&</><ZH>&V4&</>
DEFINE &N& = '005'
INCLUDE FMAVC_ANNUAL_MESSAGE_EXT

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMAVC005 - Annual budget exceeded by &2 for document item &1 ?

  The SAP error message FMAVC005 indicates that the annual budget has been exceeded for a specific document item. This error is part of the Funds Management (FM) module in SAP, which is used to manage budgets and ensure that expenditures do not exceed allocated funds.
  Cause:
  The error occurs when an attempt is made to post a transaction that would cause the total expenditures for a specific budget year to exceed the approved budget amount. The message provides two key pieces of information:
  
  &1: This represents the document item that is causing the error.
  &2: This indicates the amount by which the budget has been exceeded.
  
  Solution:
  To resolve the FMAVC005 error, you can take the following steps:
  
  
  Review the Budget: Check the budget allocation for the relevant cost center, internal order, or project. Ensure that the budget is sufficient to cover the planned expenditures.
  
  
  Adjust the Budget: If the budget is indeed insufficient, you may need to increase the budget allocation. This can be done through the appropriate budget adjustment transaction in SAP (e.g., using transaction codes like FMBB for budget adjustments).
  
  
  Modify the Document: If the expenditure is not necessary, consider modifying or canceling the document that is causing the budget overrun.
  
  
  Check for Errors: Ensure that there are no errors in the budget configuration or in the document itself that might be causing the issue.
  
  
  Consult with Budget Owner: If you are not authorized to make budget changes, consult with the budget owner or financial manager to discuss the situation and determine the best course of action.
  
  
  Use Budget Availability Control: If your organization uses budget availability control, ensure that the settings are correctly configured to allow for the necessary flexibility in budget management.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for budget management, such as:
  
  FMBB: Change Budget
  FMAVCR01: Display Availability Control
  FMAVC: Availability Control Monitor
  
  
  
  Documentation: Review SAP documentation or user manuals related to Funds Management and budget control for more detailed guidance on managing budgets and resolving related errors.
  
  
  User Roles: Ensure that you have the appropriate user roles and permissions to make changes to budgets or to view budget-related reports.
  
  
  By following these steps, you should be able to address the FMAVC005 error and ensure that your budget management processes are functioning correctly.