How To Fix FKKINV524 - Following data was archived for invoicing document

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 524

• Message text: Following data was archived for invoicing document

What causes this issue?

The following entries were archived for the invoicing document:
Header of the invoicing document (DFKKINVDOC_H)
&V4& Items of the invoicing document (DFKKINVDOC_I)
&V1& References of the invoicing document to billing documents
(DFKKINVDOC_S)
&V2& References of the invoicing document to the posting document
(DFKKINVDOC_P)
&V3& Other items of the invoicing document
Charges and discounts of the invoicing document (DFKKINVDOC_C)
Histories of charges and discounts of the invoicing document
(DFKKINVDOC_CH)
Offsetting items of the invoicing document (DFKKINVDOC_O)
Object links to the invoicing document (DFKKINVDOC_X)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV524 - Following data was archived for invoicing document ?

  The SAP error message FKKINV524 indicates that the invoicing document you are trying to access has been archived. This typically occurs in the context of SAP's Financial Accounting (FI) and Contract Accounts Receivable and Payable (FI-CA) modules, where data archiving is a common practice to manage database size and improve system performance.
  Cause:
  The error occurs because the invoicing document you are trying to view or process has been archived. Archiving is a process that moves data that is no longer actively used from the database to an archive storage, which helps in maintaining system performance and compliance with data retention policies.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Archive Status: Verify if the document is indeed archived. You can do this by using transaction codes like SARA (Archive Administration) to check the archiving status of the document.
  
  
  Access Archived Data: If you need to access the archived document, you can use the Archive Information System (transaction code SARI) to retrieve the archived data. This allows you to view or analyze the archived documents without needing to restore them to the active database.
  
  
  Restore Document (if necessary): If you need to perform operations on the document that cannot be done on archived data, you may need to restore it from the archive. This process typically requires administrative privileges and should be done with caution, as it can impact system performance.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific procedures related to archiving and restoring documents in your system.
  
  
  Review Archiving Policies: If this error occurs frequently, it may be worth reviewing your organization's archiving policies and procedures to ensure they align with business needs and compliance requirements.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for accessing archived data), and SFW5 (for managing business functions).
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  User Permissions: Ensure that you have the necessary permissions to access archived data or perform restoration if needed.
  System Performance: Regularly monitor system performance and archiving processes to ensure that they are functioning optimally and that data is being archived according to your organization's policies.
  
  If you continue to experience issues or if the problem is critical, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.