How To Fix FKKINV518 - Billing document was successfully archived and additional data deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 518

• Message text: Billing document was successfully archived and additional data deleted

trados = fi

What causes this issue?

The following entries were archived for the billing document:
Header of the billing document (<LS>DFKKINVBILL_H</>)
&V1& Items of the billing document (<LS>DFKKINVBILL_I</>)
&V2& Additional tax information of the billing document (
<LS>DFKKINVBILL_T</>)
&V4& Other items of the billing document:
Payment data items (DFKKINVBILL_PY)
&V3& Additional data (<LS>DFKKINVBILL_A</>) was deleted from the
database.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV518 - Billing document was successfully archived and additional data deleted ?

  The SAP error message FKKINV518 indicates that a billing document has been successfully archived, and as a result, additional data related to that document has been deleted. This message typically arises in the context of SAP Convergent Charging or SAP Contract Accounts Receivable and Payable (FI-CA) when dealing with billing documents that are no longer needed in the active database.
  Cause:
  
  Archiving Process: The primary cause of this message is the archiving process that has been executed for billing documents. When documents are archived, they are moved from the active database to an archive storage, which helps in managing database size and improving performance.
  Data Deletion: Along with archiving, the system may also delete additional data that is no longer necessary for active processing, which can lead to this message being displayed.
  
  Solution:
  
  Check Archiving Status: Verify the status of the archiving process. Ensure that the archiving was completed successfully and that the documents you are trying to access are indeed archived.
  Access Archived Data: If you need to access the archived billing documents, you can use the appropriate transaction codes (like SARA) to view or restore archived data.
  Review Configuration: Check the configuration settings for archiving in your SAP system. Ensure that the archiving settings align with your business requirements and that the retention periods are set correctly.
  Consult Documentation: Refer to SAP documentation or notes related to archiving in FI-CA or Convergent Charging for more detailed guidance on managing archived documents.
  Error Handling: If this message is unexpected and you believe the document should still be accessible, investigate further to ensure that the archiving process did not inadvertently delete necessary data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes such as SARA (Archive Administration) for managing archiving processes, and SARI (Archive Information System) for accessing archived data.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  System Performance: Understand that archiving is a standard practice in SAP to enhance system performance and manage data growth, so it is essential to have a clear archiving strategy in place.
  
  If the issue persists or if you require further assistance, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored guidance based on your specific system configuration and business processes.