How To Fix FKKDPR036 - Archive access required for company code &1, application object &3

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKDPR - Message Class for Data Privacy

• Message number: 036

• Message text: Archive access required for company code &1, application object &3

What causes this issue?

The system determined that company code &V1& is a postable company code
for business partner &V2&. However, for the combination of application
object and company code &V3&/&V1&, which is assigned to rule variant
&V4&, the retention start could not be determined sufficiently from the
database. Therefore, the system attempts to determine an earlier
retention start for this company code from the data of the business
partner in the archive.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKDPR036 - Archive access required for company code &1, application object &3 ?

  The SAP error message FKKDPR036 indicates that there is a requirement for archive access for a specific company code and application object. This typically occurs in the context of the SAP Contract Accounts Receivable and Payable (FI-CA) module when the system is trying to access data that has been archived.
  Cause:
  The error is triggered when:
  
  The system attempts to access data that has been archived, and the necessary archive information is not available or accessible.
  The relevant archive files for the specified company code and application object are not properly configured or are missing.
  The user does not have the necessary authorizations to access the archived data.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Archive Configuration:
  
  Ensure that the archiving process has been correctly set up for the relevant company code and application object. You can check the archiving settings in transaction SARA.
  Verify that the archive files exist and are accessible. You can use transaction SARA to check the status of the archived data.
  
  
  
  Access Archive Data:
  
  If the data is archived, you may need to access it through the archive management tools. Use transaction SARA to access the archived data and ensure that the necessary archive information is available.
  
  
  
  User Authorizations:
  
  Check if the user has the necessary authorizations to access archived data. You may need to consult with your SAP security team to ensure that the user roles and authorizations are correctly set up.
  
  
  
  Re-archive if Necessary:
  
  If the archive files are missing or corrupted, you may need to re-run the archiving process for the relevant data. This can be done through transaction SARA.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation related to archiving in the FI-CA module for any specific instructions or considerations that may apply to your situation.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SAC1: Archive Object Management
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error or provide additional guidance on archiving issues.
  
  
  
  SAP Community:
  
  You can also search the SAP Community forums for discussions related to this error message, as other users may have encountered similar issues and shared their solutions.
  
  
  
  By following these steps, you should be able to resolve the FKKDPR036 error and ensure that your system can access the necessary archived data.