How To Fix FKKDPR035 - Retention start for partner &1, rule var. &2 is before threshold date

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKDPR - Message Class for Data Privacy

• Message number: 035

• Message text: Retention start for partner &1, rule var. &2 is before threshold date

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

What causes this issue?

The system was able to determine a retention start from the database for
the combination of business partner and rule variant &V1&/&V2& and
application object &V3&. The retention start that was determined is
before the threshold date. Based on your settings in Customizing for
Contract Accounts Receivable and Payable under <LS>Technical Settings ->
Data Protection -> <DS:SIMG._FICADS_V_TFKDPR_SOR>Enter Parameters for
Determining the Start of Retention</></>, the system found that it can
determine an earlier retention start using the archived data of the
business partner. Accessing the archive is therefore necessary.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKDPR035 - Retention start for partner &1, rule var. &2 is before threshold date ?

  The SAP error message FKKDPR035 indicates that there is an issue with the retention start date for a partner in the context of a specific rule variable. The message states that the retention start date is before the threshold date, which means that the system has identified a conflict with the retention management settings.
  Cause:
  
  Retention Start Date: The retention start date for the partner (customer/vendor) is set to a date that is earlier than the defined threshold date. This threshold date is typically set in the system to ensure that retention periods are managed correctly and comply with legal or business requirements.
  Configuration Issues: There may be incorrect configurations in the retention management settings or rules that govern how retention periods are calculated.
  Data Entry Errors: The retention start date may have been entered incorrectly during data entry or migration processes.
  
  Solution:
  
  Check Retention Start Date: Review the retention start date for the partner in question. Ensure that it is set to a date that is on or after the threshold date.
  Adjust Threshold Date: If appropriate, consider adjusting the threshold date in the system configuration to accommodate the retention start date. However, this should be done with caution and in compliance with business rules and regulations.
  Review Configuration: Check the configuration settings for retention management in SAP. Ensure that the rules and parameters are set correctly and align with your organization's policies.
  Data Correction: If the retention start date was entered incorrectly, correct the data in the relevant master records.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on retention management and the implications of the threshold date.
  
  Related Information:
  
  Retention Management: This is a feature in SAP that helps organizations manage the retention of data according to legal and business requirements. It involves setting rules for how long data should be retained and when it can be deleted.
  Threshold Date: This is a critical date used in retention management to determine the validity of retention periods. It is often set based on legal requirements or business policies.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance on retention management issues.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP retention management.