How To Fix FKKDPR038 - Archive not necessary for company code &1, application object &3

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKDPR - Message Class for Data Privacy

• Message number: 038

• Message text: Archive not necessary for company code &1, application object &3

What causes this issue?

The system determined that company code &V1& is a postable company code
for business partner &V2&. Since the system already determined the
retention start sufficiently for the combination of application object
and company code &V3&/&V1&, which is assigned to rule variant &V4&, the
system does not determine the retention start using the data of the
business partner in the archive.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKDPR038 - Archive not necessary for company code &1, application object &3 ?

  The SAP error message FKKDPR038 indicates that an archive operation is not necessary for a specific company code and application object. This message typically arises in the context of archiving financial documents or data related to contract accounts receivable and payable (FI-CA).
  Cause:
  The error message is triggered when the system determines that there are no eligible data records to archive for the specified company code and application object. This can happen for several reasons:
  
  No Data Available: There may be no data records that meet the criteria for archiving.
  Archiving Already Completed: The data may have already been archived in a previous operation.
  Incorrect Selection Criteria: The selection criteria used for the archiving process may not match any existing records.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Data Availability:
  
  Verify if there are any records in the specified company code and application object that are eligible for archiving. You can do this by running reports or queries to check the data.
  
  
  
  Review Archiving Settings:
  
  Ensure that the archiving settings and criteria are correctly configured. Check the archiving object settings in transaction SARA to confirm that the parameters are set correctly.
  
  
  
  Run Archiving Object:
  
  If you believe there should be data to archive, you can try running the archiving object again with different selection criteria or after ensuring that the data is eligible.
  
  
  
  Check for Previous Archiving:
  
  Investigate if the data has already been archived. You can check the archive files in transaction SARA to see if the data for the specified company code and application object has already been processed.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation related to the archiving process for the specific application object to ensure that you are following the correct procedures.
  
  
  
  Contact SAP Support:
  
  If you are still unable to resolve the issue, consider reaching out to SAP support for further assistance, especially if you suspect a system issue or bug.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SARI: Archive Information System
  SARE: Archive Explorer
  
  
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to your application area (e.g., FI-CA) to understand the data that can be archived.
  
  
  Documentation: Refer to SAP Help Portal or the specific SAP Notes related to archiving for more detailed guidance on the archiving process and troubleshooting steps.
  
  
  By following these steps, you should be able to identify the reason for the error message and take appropriate action to resolve it.