How To Fix FITVPS309 - Lunch deduction on &1 at &2 is outside of an absence

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 309

• Message text: Lunch deduction on &1 at &2 is outside of an absence

What causes this issue?

You cannot deduct lunch on a date that is not during the presence at the
duty station.

System Response

The system automatically deletes the deduction.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS309 - Lunch deduction on &1 at &2 is outside of an absence ?

  The SAP error message FITVPS309 indicates that there is an issue with the lunch deduction being applied to a time entry that is outside of an absence period. This typically occurs in the context of time management and payroll processing within SAP, particularly when dealing with employee absences and deductions.
  Cause:
  
  Incorrect Time Entry: The time entry for which the lunch deduction is being applied may not fall within the defined absence period for the employee.
  Absence Configuration: The absence type or configuration may not be set up correctly, leading to discrepancies in how deductions are applied.
  Data Entry Errors: There may be errors in the data entry for either the absence or the time entry, such as incorrect dates or times.
  System Configuration: The system may not be configured to handle lunch deductions correctly in relation to absences.
  
  Solution:
  
  Check Time Entry: Review the time entry for the employee to ensure that it is correctly recorded and falls within the appropriate absence period.
  Verify Absence Records: Check the absence records for the employee to ensure they are accurate and that the absence period is correctly defined.
  Adjust Deductions: If the lunch deduction is not applicable during the absence, ensure that it is not being applied incorrectly. You may need to adjust the configuration or the specific time entry.
  Consult Configuration: Review the configuration settings for absence types and deductions in the SAP system to ensure they are set up correctly.
  Error Handling: If the issue persists, consult with your SAP support team or refer to SAP documentation for further troubleshooting steps.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide guidance on configuration settings.
  Documentation: Review SAP documentation related to time management, absence management, and payroll processing for best practices and configuration guidelines.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If you continue to experience issues after following these steps, it may be beneficial to engage with your SAP support team for more in-depth troubleshooting.