How To Fix FINS_ML_DB003 - Material ledger period data for &1 prevent archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_ML_DB - Messages for package FINS_ML_DB

• Message number: 003

• Message text: Material ledger period data for &1 prevent archiving

What causes this issue?

Material ledger period data for &V3& &V1& requiring data in extract
table for fiscal year &V2&.

System Response

Extract data for &V3& &V1& are not written to archive.

How to fix this error?

First archive material ledger period data with archiving object
CO_ML_DAT.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_ML_DB003 - Material ledger period data for &1 prevent archiving ?

  The SAP error message FINS_ML_DB003 indicates that there is material ledger period data for a specific material that is preventing the archiving process. This typically occurs when there are open periods in the material ledger that have not been closed, or when there are inconsistencies in the data that need to be resolved before archiving can proceed.
  Cause:
  
  Open Material Ledger Periods: The most common cause is that there are open periods in the material ledger for the specified material. If the periods are open, the system will not allow archiving of the related data.
  Incomplete Data: There may be incomplete or inconsistent data in the material ledger that needs to be addressed.
  Dependencies: Other dependencies related to the material or its transactions may also prevent archiving.
  
  Solution:
  To resolve the FINS_ML_DB003 error, you can follow these steps:
  
  
  Check Open Periods:
  
  Go to the transaction code CKMLCP (Material Ledger Closing) to check if there are any open periods for the material in question.
  If there are open periods, you will need to close them. This typically involves running the material ledger closing process for the relevant periods.
  
  
  
  Review Material Ledger Data:
  
  Use transaction CKM3N to review the material ledger data for the specific material. Look for any inconsistencies or issues that need to be resolved.
  Ensure that all necessary postings have been made and that there are no discrepancies.
  
  
  
  Archive Object:
  
  If you are sure that the data is correct and the periods are closed, you can check the archiving object settings in transaction SARA. Ensure that the archiving object for the material ledger is correctly configured.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the material ledger and archiving processes for any specific instructions or considerations.
  
  
  
  Contact SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance. They may provide additional insights or solutions based on the specific configuration of your system.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  CKMLCP: Material Ledger Closing
  CKM3N: Display Material Ledger
  SARA: Archive Administration
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Material Ledger Configuration: Ensure that your material ledger configuration is set up correctly, including settings for periods and archiving.
  
  By following these steps, you should be able to identify the cause of the FINS_ML_DB003 error and take appropriate action to resolve it, allowing you to proceed with the archiving process.