How To Fix FINS_ML_DB004 - Material ledger period data for &1 prevent archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_ML_DB - Messages for package FINS_ML_DB

• Message number: 004

• Message text: Material ledger period data for &1 prevent archiving

What causes this issue?

Material ledger period data for &V3& &V1& requiring data in extract
table for fiscal year &V2&.

System Response

Extract data for &V3& &V1& are not written to archive.

How to fix this error?

First archive material ledger period data with archiving object
CO_ML_DAT.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_ML_DB004 - Material ledger period data for &1 prevent archiving ?

  The SAP error message FINS_ML_DB004 indicates that there is an issue with the Material Ledger period data for a specific material, which is preventing the archiving of data. This error typically arises when there are inconsistencies or unprocessed data in the Material Ledger that need to be addressed before archiving can proceed.
  Cause:
  
  Open Periods: The Material Ledger period for the specified material is still open, meaning that transactions are still being processed or have not been closed for that period.
  Incomplete Data: There may be incomplete or inconsistent data in the Material Ledger that needs to be resolved.
  Unprocessed Transactions: There could be unprocessed transactions related to the material that need to be completed or reversed.
  Configuration Issues: There may be configuration settings in the Material Ledger that are not set correctly, leading to issues with archiving.
  
  Solution:
  To resolve the FINS_ML_DB004 error, you can follow these steps:
  
  
  Check Open Periods:
  
  Go to the transaction code MMRL (Material Ledger: Period Closing) to check if the period is still open. If it is, you may need to close the period.
  
  
  
  Review Material Ledger Data:
  
  Use transaction code CKM3N (Display Material Ledger Document) to review the Material Ledger documents for the specified material. Look for any inconsistencies or incomplete entries.
  
  
  
  Process Unfinished Transactions:
  
  Ensure that all transactions related to the material have been processed. This may involve completing or reversing any unprocessed transactions.
  
  
  
  Run Consistency Checks:
  
  Use transaction code CKMLCP (Material Ledger: Consistency Check) to run consistency checks on the Material Ledger data. This can help identify and resolve any inconsistencies.
  
  
  
  Archiving Object Settings:
  
  Check the archiving object settings for the Material Ledger to ensure that they are configured correctly. You can do this in transaction code SARA (Archive Administration).
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the Material Ledger and archiving processes for any specific guidance or updates.
  
  
  
  Contact SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MMRL: Material Ledger: Period Closing
  CKM3N: Display Material Ledger Document
  CKMLCP: Material Ledger: Consistency Check
  SARA: Archive Administration
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  Material Ledger Configuration: Review the configuration settings for the Material Ledger in the SAP system to ensure they align with your business processes.
  
  
  By following these steps, you should be able to identify and resolve the underlying issues causing the FINS_ML_DB004 error, allowing you to proceed with archiving the Material Ledger data.