How To Fix FINS_ML_DB001 - Material master data for &1 prevent archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_ML_DB - Messages for package FINS_ML_DB

• Message number: 001

• Message text: Material master data for &1 prevent archiving

What causes this issue?

Material master data for &V3& &V1& requiring data in extract table for
fiscal year &V2&.

System Response

Extract data for &V3& &V1& are not written to archive.

How to fix this error?

First archive material master data with archiving object MM_MATNR.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_ML_DB001 - Material master data for &1 prevent archiving ?

  The SAP error message FINS_ML_DB001 indicates that there is an issue with the material master data that is preventing the archiving process. This error typically arises when there are inconsistencies or dependencies related to the material master data that need to be resolved before archiving can proceed.
  Cause:
  The error message usually occurs due to one or more of the following reasons:
  
  Open Transactions: There are open transactions or documents related to the material that need to be cleared before archiving.
  Dependencies: The material master may have dependencies with other objects (e.g., purchase orders, sales orders, stock movements) that prevent it from being archived.
  Data Integrity Issues: There may be data integrity issues or inconsistencies in the material master data that need to be addressed.
  Configuration Settings: Certain configuration settings in the system may prevent archiving of materials that are still in use.
  
  Solution:
  To resolve the FINS_ML_DB001 error and allow for archiving, you can follow these steps:
  
  
  Check for Open Transactions:
  
  Use transaction codes like MB51 (Material Document List) or ME2N (Purchase Orders by Material) to identify any open transactions related to the material.
  Clear or close any open transactions that are linked to the material.
  
  
  
  Review Material Usage:
  
  Check if the material is still being used in any active processes (e.g., production orders, sales orders).
  If the material is still in use, consider whether it can be deactivated or if the related transactions can be completed.
  
  
  
  Data Consistency Check:
  
  Use transaction MM02 to check the material master data for any inconsistencies or errors.
  Ensure that all required fields are filled out correctly and that there are no missing or incorrect entries.
  
  
  
  Archiving Object Configuration:
  
  Review the configuration settings for the archiving object related to material master data. Ensure that the settings allow for archiving of materials that meet the criteria.
  You can check the archiving settings in transaction SARA.
  
  
  
  Use Archiving Object Logs:
  
  Check the logs for the archiving object to get more details about why the archiving is failing. This can provide insights into specific issues that need to be addressed.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the archiving of material master data for any specific guidelines or recommendations.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  MM02: Change Material Master
  MB51: Material Document List
  ME2N: Purchase Orders by Material
  SARA: Archive Administration
  
  
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error message.
  Archiving Best Practices: Familiarize yourself with best practices for data archiving in SAP to prevent similar issues in the future.
  
  By following these steps, you should be able to identify and resolve the underlying issues causing the FINS_ML_DB001 error, allowing for successful archiving of material master data.