How To Fix FIBL636 - Completely archived check lots cannot be processed

SAP Error Message - Details

• Message type: E = Error

• Message class: FIBL - Messages from Tax Routines / Prenumbered Checks

• Message number: 636

• Message text: Completely archived check lots cannot be processed

What causes this issue?

Completely archived lots can only be processed again in check number
maintenance after they have been released for reuse. Note that a
retrieval of the check information for this lot is no longer possible.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FIBL636 - Completely archived check lots cannot be processed ?

  The SAP error message FIBL636 indicates that you are trying to process check lots that have already been completely archived. This typically occurs in the context of financial transactions involving checks, where the system prevents any further processing of check lots that have been archived to maintain data integrity and compliance.
  Cause:
  
  Archiving Process: The check lots in question have been archived as part of the data management process in SAP. Archiving is done to improve system performance and manage data volume.
  Attempting to Process Archived Data: Users may inadvertently attempt to process check lots that are no longer available in the active database because they have been archived.
  
  Solution:
  
  Check Archive Status: Verify the status of the check lots you are trying to process. You can do this by checking the archive tables or using transaction codes related to archiving (e.g., SARA).
  Use Active Check Lots: Ensure that you are working with check lots that are still active and have not been archived. You may need to retrieve the relevant data from the archive if necessary.
  Restore from Archive: If you need to access the archived check lots, you may need to restore them from the archive. This typically requires administrative access and should be done in accordance with your organization's data management policies.
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific procedures related to archiving and restoring data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SARA (Archive Administration) to manage archiving processes.
  Archiving Strategy: Understand your organization's archiving strategy and policies to avoid similar issues in the future.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  User Training: Ensure that users are trained on the implications of archiving and how to handle archived data properly.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with an SAP expert.