How To Fix FIBL635 - Only completely archived check lots can be released again

SAP Error Message - Details

• Message type: E = Error

• Message class: FIBL - Messages from Tax Routines / Prenumbered Checks

• Message number: 635

• Message text: Only completely archived check lots can be released again

What causes this issue?

A check lot that is completely archived can be released for use. The
lot that you have chosen has not yet been completely archived.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FIBL635 - Only completely archived check lots can be released again ?

  The SAP error message FIBL635 indicates that you are trying to release a check lot that has not been completely archived. This typically occurs in the context of managing check lots in the SAP Financial Accounting (FI) module, particularly when dealing with the processing of checks.
  Cause:
  The error arises when:
  
  You attempt to release a check lot that has already been archived partially or completely.
  The system requires that only check lots that have been fully archived can be released again for processing.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status of the Check Lot:
  
  Use transaction code FBL1N or FBL3N to check the status of the check lot in question. Ensure that it is indeed archived and verify its details.
  
  
  
  Review Archiving Settings:
  
  Ensure that your archiving settings are correctly configured. You may need to consult with your SAP Basis or system administrator to confirm that the archiving process is functioning as expected.
  
  
  
  Re-archive if Necessary:
  
  If the check lot is not fully archived, you may need to run the archiving process again. Use transaction code SARA to access the archiving administration and check the relevant archiving object for check lots.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or help files related to check lot processing and archiving to ensure you are following the correct procedures.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  SARA: Archive Administration
  
  
  
  Archiving Process:
  
  Understand the archiving process in SAP, which involves moving data from the database to archive files to improve system performance and manage data volume.
  
  
  
  Check Lot Management:
  
  Familiarize yourself with the check lot management process in SAP, including how to create, process, and archive check lots.
  
  
  
  By following these steps, you should be able to address the FIBL635 error and manage your check lots effectively within SAP.