How To Fix FI632 - Deletion not possible as posting documents exist

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 632

• Message text: Deletion not possible as posting documents exist

What causes this issue?

You are trying to delete a commitment item to which postings have been
made.

System Response

The system rejects the deletion.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI632 - Deletion not possible as posting documents exist ?

  The SAP error message FI632 ("Deletion not possible as posting documents exist") typically occurs when you attempt to delete a financial document (such as a vendor invoice, customer invoice, or other financial postings) that has associated posting documents. This means that the document you are trying to delete has already been posted in the system, and SAP prevents deletion to maintain data integrity.
  Cause:
  
  Existing Posting Documents: The primary reason for this error is that there are one or more posting documents linked to the financial document you are trying to delete. These could be related to various transactions, such as payments, adjustments, or other postings that reference the original document.
  Document Status: The document may be in a status that does not allow deletion, such as being part of a closed period or having been cleared.
  Dependencies: There may be dependencies on the document from other modules or processes within SAP, such as asset accounting or controlling.
  
  Solution:
  To resolve the FI632 error, you can follow these steps:
  
  
  Check for Related Documents:
  
  Use transaction codes like FB03 (Display Document) to view the document and check for any related documents or postings.
  Look for any subsequent documents that reference the document you are trying to delete.
  
  
  
  Reverse or Clear Related Documents:
  
  If there are related documents that need to be reversed, you can use transaction codes like FB08 (Reverse Document) or F-02 (Post Document) to create a reversal entry.
  Ensure that all related postings are cleared or reversed before attempting to delete the original document.
  
  
  
  Use the Correct Deletion Method:
  
  If the document is part of a closed period, you may need to open the period or use a different method to handle the deletion, such as using a special transaction for document deletion.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure about the implications of deleting a document or if you cannot find the related postings, consult with your SAP administrator or finance team. They can provide guidance on the best course of action.
  
  
  
  Check for Authorizations:
  
  Ensure that you have the necessary authorizations to delete financial documents. Lack of proper permissions can also lead to errors.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FB08 (Reverse Document), and FBL1N (Vendor Line Item Display) to analyze the situation.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation or user manuals for guidelines on document management and deletion processes.
  
  By following these steps, you should be able to identify the cause of the FI632 error and take appropriate action to resolve it.