How To Fix FI631 - Deletion not possible as budget exists

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 631

• Message text: Deletion not possible as budget exists

What causes this issue?

You are trying to delete a commitment item which has a budget.

System Response

The system rejects the deletion.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI631 - Deletion not possible as budget exists ?

  The SAP error message FI631 ("Deletion not possible as budget exists") typically occurs when you attempt to delete a budget or a budget-related item in the SAP system, but there are existing budget allocations or commitments that prevent the deletion. This is a common issue in financial management within SAP, particularly in the context of controlling and budgeting.
  Cause:
  
  Existing Budget Allocations: There are budget allocations or commitments that reference the budget you are trying to delete.
  Budget Control Settings: The system is configured to enforce budget control, which prevents the deletion of budgets that are still in use.
  Open Purchase Orders or Commitments: There may be open purchase orders or other commitments that are linked to the budget.
  
  Solution:
  To resolve the FI631 error, you can take the following steps:
  
  
  Check Budget Allocations:
  
  Use transaction codes like S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Budget/Actual/Commitment) to review the budget allocations and commitments associated with the budget you are trying to delete.
  
  
  
  Clear Commitments:
  
  If there are open commitments (like purchase orders), you may need to either close or delete those commitments before you can delete the budget.
  You can check for open commitments using transaction ME2N (Purchase Orders by PO Number) or ME2K (Purchase Orders by Account Assignment).
  
  
  
  Adjust Budget Control Settings:
  
  If you have the necessary authorizations, you can adjust the budget control settings to allow for the deletion of budgets. This may involve changing the configuration in the SPRO transaction under the controlling area settings.
  
  
  
  Use Transaction Codes:
  
  You can use transaction FMBB (Budgeting: Change) to modify or delete budget entries if they are not locked by commitments.
  If you need to reverse a budget, consider using FMJ2 (Change Budget) to adjust the budget instead of deleting it.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unable to resolve the issue, consult with your SAP administrator or financial controller. They may have additional insights or permissions to help you manage the budget effectively.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation on budget management and controlling to understand the implications of budget deletions.
  Training: Consider training sessions on SAP budgeting and financial management for better understanding and handling of such issues in the future.
  
  By following these steps, you should be able to identify the cause of the FI631 error and take appropriate actions to resolve it.