How To Fix FI634 - Deletion not possible, cmmt item is an unassigned rev /exp.item

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 634

• Message text: Deletion not possible, cmmt item is an unassigned rev /exp.item

What causes this issue?

You are trying to delete a commitment item which is stored in a general
ledger account.

System Response

The system does not execute the function.

How to fix this error?

Before deleting the commitment item, you must remove it from the G/L
account.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI634 - Deletion not possible, cmmt item is an unassigned rev /exp.item ?

  The SAP error message FI634, which states "Deletion not possible, cmmt item is an unassigned rev/exp. item," typically occurs in the context of financial accounting when attempting to delete a commitment item that is not properly assigned or linked to a relevant expense or revenue item. This can happen in various scenarios, such as when dealing with budgetary control, internal orders, or project systems.
  Cause:
  
  Unassigned Commitment Item: The commitment item you are trying to delete is not linked to any actual revenue or expense item. This means that the system does not recognize it as being part of a valid transaction.
  Data Integrity Issues: There may be inconsistencies in the data, such as missing assignments or incorrect configurations in the financial documents.
  Authorization Issues: Sometimes, the user may not have the necessary permissions to delete the commitment item.
  
  Solution:
  
  Check Assignments: Verify if the commitment item is assigned to any revenue or expense items. You can do this by checking the relevant financial documents or reports.
  Correct Data: If the commitment item is indeed unassigned, you may need to either assign it to a relevant item or ensure that it is properly linked in the system.
  Use Transaction Codes: Utilize transaction codes like FMBB (for budget management) or KSB1 (for cost center accounting) to review and manage the commitment items.
  Consult Documentation: Review the SAP documentation or help files related to commitment items and their management to ensure you are following the correct procedures.
  Check Authorizations: Ensure that you have the necessary authorizations to delete commitment items. If not, contact your SAP security administrator to obtain the required permissions.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Commitment Items: These are used in budgetary control to track planned expenditures and revenues.
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing financial documents, such as FB03 (Display Document), FBL1N (Vendor Line Item Display), and FBL3N (G/L Account Line Item Display).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for specific notes in the SAP Support Portal.
  
  By following these steps, you should be able to resolve the FI634 error and successfully manage your commitment items in SAP.