How To Fix F5789 - Short key & has not been uniquely allocated

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 789

• Message text: Short key & has not been uniquely allocated

What causes this issue?

There are several possible accounts for the specified short key &V1&.

System Response

Error message.

How to fix this error?

Enter the required account number directly. If necessary, use the
possible entries button.
Ensure that unique short keys are allocated to the permitted G/L
accounts.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5789 - Short key & has not been uniquely allocated ?

  The SAP error message F5789, which states "Short key & has not been uniquely allocated," typically occurs in the context of financial transactions, particularly when dealing with account assignments or when trying to post documents in the SAP system. This error indicates that the short key (often a reference or identifier) you are trying to use is not unique in the system, meaning that there are multiple entries associated with that key.
  Causes:
  
  Duplicate Short Keys: The short key you are trying to use has been defined multiple times in the system, leading to ambiguity.
  Configuration Issues: The configuration settings for the short key may not be set up correctly, allowing for duplicates.
  Data Entry Errors: There may be a mistake in the data entry process, where the same short key is inadvertently used for different purposes.
  
  Solutions:
  
  
  Check for Duplicates: 
  
  Use transaction codes like SE16 or SE11 to check the relevant tables (e.g., SKA1 for G/L accounts) to see if the short key exists multiple times.
  Identify and resolve any duplicates by either modifying or deleting the unnecessary entries.
  
  
  
  Review Configuration:
  
  Go to the configuration settings for the short key in the relevant module (e.g., Financial Accounting) and ensure that the settings are correct.
  If necessary, consult with your SAP administrator or functional consultant to adjust the configuration to prevent duplicates.
  
  
  
  Use a Unique Key:
  
  If possible, use a different short key that is guaranteed to be unique. This may involve changing the key in your transaction or document.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for specific guidance on the short key in question, as there may be additional context or steps required based on your specific SAP version or configuration.
  
  
  
  Contact Support:
  
  If the issue persists after checking for duplicates and reviewing configurations, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F-02 (Post Document), FB50 (G/L Account Document Entry), and others that may be related to the posting process.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide insights into specific bugs or configuration tips.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to perform the transaction, as sometimes authorization issues can lead to unexpected errors.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.