How To Fix EP568 - Document &2 has been used for a reversal

SAP Error Message - Details

• Message type: E = Error

• Message class: EP - Messages for Posting Area

• Message number: 568

• Message text: Document &2 has been used for a reversal

What causes this issue?

Document &V2& has already been used in connection with a reversal in
company code &V1& . Document &V2& has reversed document &V3&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

This document cannot be reversed.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EP568 - Document &2 has been used for a reversal ?

  The SAP error message EP568 indicates that a document (identified by the document number &2) has been used for a reversal. This typically occurs in the context of financial transactions, where a document that has already been reversed cannot be processed again in the same manner.
  Cause:
  
  Reversal Already Processed: The document in question has already been reversed, meaning that the original transaction has been negated in the system.
  Incorrect Document Handling: Attempting to reverse a document that is not eligible for reversal, or trying to reverse a reversal.
  Document Status: The document may be in a status that does not allow further processing, such as being locked or archived.
  
  Solution:
  
  Check Document Status: Verify the status of the document in question. You can do this by using transaction codes like FB03 (Display Document) to see the document details and its history.
  Review Reversal History: If the document has been reversed, check the reversal document to understand the changes made and ensure that no further action is needed.
  Consult with Finance Team: If you are unsure about the document's status or the appropriate action to take, consult with your finance or accounting team for guidance.
  Use Correct Transaction: If you need to make adjustments, ensure you are using the correct transaction codes for adjustments rather than attempting to reverse a reversal.
  System Configuration: If this error occurs frequently, it may be worth reviewing the system configuration or consulting with your SAP support team to ensure that the processes are set up correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB01 (Post Document), FB02 (Change Document), and FB03 (Display Document) for managing financial documents.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  Documentation: Review SAP documentation or user manuals related to document management and reversal processes to understand the best practices and limitations.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team for further investigation.