How To Fix EP565 - Document &2 in company code &1 cannot be reversed due to rollover

SAP Error Message - Details

• Message type: E = Error

• Message class: EP - Messages for Posting Area

• Message number: 565

• Message text: Document &2 in company code &1 cannot be reversed due to rollover

What causes this issue?

Contract &V3& has been rolloed over. Document &V2& was posted
before the rollover so you cannot reverse it without resetting the
rollover.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Reset the rollover. You can then reverse the document.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EP565 - Document &2 in company code &1 cannot be reversed due to rollover ?

  The SAP error message EP565 indicates that a document cannot be reversed due to a rollover in the specified company code. This typically occurs in the context of financial accounting when a fiscal year has been closed, and the system prevents any changes to documents from that closed period.
  Cause:
  
  Fiscal Year Closure: The most common cause of this error is that the fiscal year for the specified company code has been closed. Once a fiscal year is closed in SAP, you cannot reverse or make changes to documents from that year.
  Rollover Process: The rollover process involves transferring balances from one fiscal year to the next. If this process has been completed, it locks the documents from the previous year to maintain the integrity of financial reporting.
  
  Solution:
  
  Check Fiscal Year Status: Verify if the fiscal year for the company code is indeed closed. You can do this by checking the settings in the Financial Accounting (FI) module.
  Open the Fiscal Year: If you need to reverse a document, you may need to temporarily open the fiscal year. This can be done by:
  
  Going to the transaction code OB52 (Open and Close Posting Periods).
  Adjusting the posting periods to allow for the reversal.
  Note that this should be done with caution and typically requires authorization.
  
  
  Consult with Finance Team: If you are not authorized to make changes to the fiscal year settings, consult with your finance team or SAP administrator to discuss the need for the reversal and the implications of reopening the fiscal year.
  Alternative Solutions: If reopening the fiscal year is not feasible, consider alternative solutions such as:
  
  Posting a correcting entry in the current fiscal year.
  Using a different method to adjust the financial records without reversing the original document.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB08: Reverse Document
  OB52: Open and Close Posting Periods
  
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message.
  Documentation: Review SAP documentation on fiscal year-end processes and document management for further understanding of how rollovers and closures work.
  
  Always ensure that any changes made to the financial system are in compliance with your organization's policies and procedures.