How To Fix EBR613 - System error when archiving work instruction &1

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 613

• Message text: System error when archiving work instruction &1

What causes this issue?

A system error occurred while archiving the document <LS>&V2&</> for the
electronic work instruction &V1&. Batch record archiving was terminated.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_SYSVERW OBJECT DOKU ID TX LANGUAGE EN
Note to system administration
If an electronic work instruction belongs to several batch records, the
relevant document is still archived only once and referred to from all
corresponding batch records.
The electronic work instruction &V1& has already been archived in
another batch record. However, the status <LS>Archived</> has not been
set in the electronic work instruction due to a system error. For this
reason, the existing archive document cannot be referred to during
archiving of the current batch record.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR613 - System error when archiving work instruction &1 ?

  The SAP error message EBR613, which states "System error when archiving work instruction &1," typically indicates that there is an issue with the archiving process for a specific work instruction in the SAP system. This error can arise due to various reasons, including configuration issues, data inconsistencies, or system resource limitations.
  Possible Causes:
  
  Configuration Issues: The archiving object may not be properly configured in the system.
  Data Inconsistencies: There may be inconsistencies or corruption in the data related to the work instruction.
  Authorization Issues: The user may not have the necessary authorizations to perform the archiving operation.
  System Resource Limitations: Insufficient memory or disk space may prevent the archiving process from completing successfully.
  Background Job Failures: If the archiving process is run as a background job, it may fail due to issues in the job configuration or execution.
  
  Solutions:
  
  Check Configuration: Verify that the archiving object is correctly configured in the system. This includes checking the settings in transaction SARA for the relevant archiving object.
  Data Consistency Check: Use transaction codes like SE11 or SE16 to check the data related to the work instruction for any inconsistencies or corruption.
  Authorization Check: Ensure that the user executing the archiving process has the necessary authorizations. You can check this in transaction SU53 or by consulting with your security team.
  Monitor System Resources: Check the system logs and monitor memory and disk space usage. Ensure that there is enough space for the archiving process to complete.
  Review Background Jobs: If the archiving is being executed as a background job, check the job logs in transaction SM37 for any errors or warnings that could provide more context on the failure.
  Consult SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error or provide patches or updates that could resolve the issue.
  
  Related Information:
  
  Transaction Codes: 
  
  SARA (Archiving Administration)
  SM37 (Job Monitoring)
  SE11 (Data Dictionary)
  SU53 (Authorization Check)
  
  
  SAP Notes: Always check the SAP Support Portal for any specific notes related to the EBR613 error, as they may provide additional insights or solutions.
  Logs and Traces: Review system logs (transaction SM21) and application logs (transaction SLG1) for any additional error messages or warnings that could help diagnose the issue.
  
  If the problem persists after trying the above solutions, it may be necessary to engage SAP support for further assistance.