How To Fix EBR556 - Error while archiving document &

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 556

• Message text: Error while archiving document &

What causes this issue?

According to your Customizing settings, the system is to create the
<LS>&V1&</> document for batch records of the material you have
selected. Due to an error in the corresponding print program, however,
the system could not find any data for document type <LS>&V1&</>.
Archiving was terminated.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_SYSVERW OBJECT DOKU ID TX LANGUAGE EN

Procedure for System Administrators

RESET N1
In Customizing for <LS>Batch Records</>, check which print program is
used for document type <LS>&V1&</> (activities
<DS:SIMG.PPPI_PD_254>Define Material-Specific Overall Profile</> and
<DS:SIMG.PPPI_PD_223>Define Document Profiles</>).
Check and correct the print program (<DS:SIMG.PPPI_PD_222>Check Print
and Analysis Programs</>).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR556 - Error while archiving document & ?

  The SAP error message EBR556 typically indicates an issue encountered during the archiving process of documents in the SAP system. This error can arise due to various reasons, and understanding the cause is essential for finding an appropriate solution.
  Possible Causes of EBR556
  
  
  Document Locking: The document you are trying to archive may be locked by another user or process, preventing the archiving operation from completing.
  
  
  Authorization Issues: The user attempting to perform the archiving may not have the necessary authorizations to archive the specific document type.
  
  
  Configuration Issues: There may be configuration problems in the archiving object settings or the archiving process itself.
  
  
  Data Consistency: There could be inconsistencies in the data that prevent the document from being archived.
  
  
  Technical Errors: There may be underlying technical issues, such as problems with the database or the archiving file system.
  
  
  Solutions to EBR556
  
  
  Check Document Locking:
  
  Verify if the document is currently being accessed or locked by another user. You can use transaction codes like SM12 to check for locks.
  
  
  
  Review Authorizations:
  
  Ensure that the user has the necessary authorizations to perform archiving. You can check the user roles and authorizations in transaction SU01.
  
  
  
  Configuration Review:
  
  Check the configuration settings for the archiving object in transaction SARA. Ensure that all necessary settings are correctly configured.
  
  
  
  Data Consistency Check:
  
  Run consistency checks on the data related to the document. You can use transaction codes like SARA or specific reports related to the archiving object to identify and resolve inconsistencies.
  
  
  
  Technical Troubleshooting:
  
  If the issue persists, check the system logs (transaction SLG1) for any related error messages that could provide more context. You may also want to consult with your technical team to investigate any database or file system issues.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address this specific error. SAP frequently updates its knowledge base with solutions for known issues.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue with the above steps, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information
  
  Archiving Process: Understand the overall archiving process in SAP, including the roles of archiving objects, data retention policies, and the importance of proper configuration.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and SLG1 (Application Log).
  Documentation: Review SAP documentation related to archiving for best practices and troubleshooting tips.
  
  By following these steps, you should be able to identify the cause of the EBR556 error and implement a suitable solution.