How To Fix EBR557 - Error while archiving the &1 document (process order &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 557

• Message text: Error while archiving the &1 document (process order &2)

What causes this issue?

According to your Customizing settings, the system is to create the
<LS>&V1&</> document for batch records of the material you have
selected. Due to an error in the corresponding print program, however,
the system could not find any data for document type <LS>&V1&</> for
process order <LS>&V2&</>.
Archiving was terminated.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_SYSVERW OBJECT DOKU ID TX LANGUAGE EN

Procedure for System Administrators

RESET N1
In Customizing for <LS>Batch Records</>, check which print program is
used for document type <LS>&V1&</> (activities
<DS:SIMG.PPPI_PD_254>Define Material-Specific Overall Profile </> and
<DS:SIMG.PPPI_PD_223>Define Document Profiles</>).
Check and correct the print program (<DS:SIMG.PPPI_PD_222>Check and
Correct the Print and Analysis Programs </>).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR557 - Error while archiving the &1 document (process order &2) ?

  The SAP error message EBR557 indicates that there was an issue while attempting to archive a specific document related to a process order. This error can occur for various reasons, and understanding the cause and potential solutions is essential for resolving the issue.
  Cause:
  
  Document Locking: The document you are trying to archive may be locked by another process or user, preventing the archiving process from completing.
  Missing Data: Required data or dependencies for the document may be missing, which can prevent successful archiving.
  Configuration Issues: There may be issues with the archiving configuration settings in the SAP system.
  Authorization Issues: The user attempting to perform the archiving may not have the necessary authorizations to archive the document.
  Technical Errors: There could be underlying technical issues, such as database inconsistencies or problems with the archiving object.
  
  Solution:
  
  Check Document Status: Ensure that the document is not locked or in use by another process. You can check the status of the document in the relevant transaction.
  Review Archiving Configuration: Verify that the archiving configuration for the document type is correctly set up. This includes checking the archiving object and the associated settings.
  Check for Missing Data: Ensure that all required data for the document is present and complete. You may need to complete any missing information before archiving.
  User Authorizations: Confirm that the user has the necessary authorizations to perform archiving. You may need to consult with your SAP security team to ensure proper access rights.
  Analyze Logs: Check the application logs (transaction SLG1) for more detailed error messages that can provide insights into the specific issue causing the archiving failure.
  Technical Support: If the issue persists, consider reaching out to your SAP Basis or technical support team for assistance. They can help diagnose any underlying technical issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SLG1 (Application Log) to manage archiving processes and review logs.
  SAP Notes: Search for SAP Notes related to EBR557 for any known issues or patches that may address the problem.
  Documentation: Review SAP documentation on archiving processes and best practices to ensure compliance with system requirements.
  
  By following these steps, you should be able to identify the cause of the EBR557 error and implement a solution to successfully archive the document.