How To Fix EBR554 - Archiving batch record for batch &1, mat. &2, plant &3 is not permitted

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 554

• Message text: Archiving batch record for batch &1, mat. &2, plant &3 is not permitted

What causes this issue?

For you to be able to archive a batch record, it must meet the
following status requirements:
It has been assigned system status <LS>Created</> or <LS>Partially
archived</>.
It has not been assigned a user status that prohibits archiving.
The batch record for batch &V1& of material &V2& in plant &V3& does not
meet these requirements.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

RESET N1
Check the system and user statuses of the batch record.
Change the user status if required.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR554 - Archiving batch record for batch &1, mat. &2, plant &3 is not permitted ?

  The SAP error message EBR554 indicates that archiving a batch record for a specific batch, material, and plant is not permitted. This error typically arises in the context of batch management and archiving processes within SAP, particularly when dealing with batch records in the context of production, inventory management, or quality management.
  Cause:
  The error can occur due to several reasons, including:
  
  
  Batch Status: The batch may have a status that does not allow archiving. For example, if the batch is still in use or has not been fully processed, it cannot be archived.
  
  
  Open Documents: There may be open documents or transactions associated with the batch that prevent it from being archived. This includes open production orders, delivery documents, or quality inspection records.
  
  
  Configuration Settings: The system configuration may not allow archiving for certain materials or batches based on specific criteria set in the system.
  
  
  Authorization Issues: The user attempting to perform the archiving may not have the necessary authorizations to archive the batch record.
  
  
  Solution:
  To resolve the EBR554 error, you can take the following steps:
  
  
  Check Batch Status: Verify the status of the batch in question. Ensure that it is not in a status that prevents archiving (e.g., "In Use", "Blocked").
  
  
  Review Open Documents: Check for any open documents related to the batch. You can use transaction codes like MB52 (List Warehouse Stocks on Hand) or CO03 (Display Production Order) to identify any related documents. Close or complete these documents if necessary.
  
  
  Configuration Review: Consult with your SAP Basis or configuration team to review the archiving settings for the material and batch. Ensure that the archiving process is correctly configured for the relevant materials.
  
  
  User Authorizations: Ensure that the user has the necessary authorizations to perform archiving. This may involve checking roles and permissions in the user profile.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to batch management and archiving for any specific guidelines or known issues.
  
  
  Use Transaction SARA: If you are using the archiving object for batch management, you can use transaction SARA to check the archiving object settings and see if there are any specific restrictions or configurations that need to be addressed.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Batch Management Documentation: Review SAP documentation on batch management and archiving processes for best practices and guidelines.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the EBR554 error and implement a solution to allow for the successful archiving of the batch record.