How To Fix EBR028 - No batch record found for changing/archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 028

• Message text: No batch record found for changing/archiving

What causes this issue?

You cannot change or archive the batch record for batch &V1& for one of
the following reasons:
No header record has been created for the batch record.
The batch record has already been archived.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If no header record has been created for the batch record, create it
first.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR028 - No batch record found for changing/archiving ?

  The SAP error message EBR028: No batch record found for changing/archiving typically occurs when you attempt to change or archive a batch record in the SAP system, but the system cannot find the specified batch record. This can happen for several reasons, and understanding the cause is essential for resolving the issue.
  Causes:
  
  Batch Record Does Not Exist: The batch number you are trying to access may not exist in the system. This could be due to a typo or because the batch was deleted or never created.
  Incorrect Selection Criteria: The selection criteria used to find the batch record may be incorrect or too restrictive, leading to no records being found.
  Authorization Issues: The user may not have the necessary authorizations to view or modify the batch record.
  Data Consistency Issues: There may be inconsistencies in the database or issues with the data that prevent the batch from being found.
  Archiving Status: If the batch record has already been archived, it will not be available for changes or further processing.
  
  Solutions:
  
  Verify Batch Number: Double-check the batch number you are trying to access for any typos or errors.
  Check Batch Existence: Use transaction codes like MM03 (Display Material) or MSC3N (Display Batch) to verify if the batch exists in the system.
  Review Selection Criteria: Ensure that the selection criteria used in your transaction are correct and not overly restrictive.
  Check Authorizations: Ensure that the user has the necessary authorizations to access and modify batch records. This can be checked with your SAP security team.
  Consult with IT Support: If the batch should exist and you still receive the error, consult with your IT support team to check for data consistency issues or database problems.
  Check Archiving Status: If you suspect the batch has been archived, check the archiving logs or consult with the team responsible for data archiving to confirm the status of the batch.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MM03, MSC3N, MB1A, MB1B, and MB1C for batch management and inventory transactions.
  SAP Notes: Check SAP Notes for any known issues or patches related to batch management and the specific error message.
  Documentation: Review SAP documentation related to batch management and archiving processes for additional context and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.