How To Fix DOC_CHANGE_EXT003 - Amount distribution is only allowed for open items

SAP Error Message - Details

• Message type: E = Error

• Message class: DOC_CHANGE_EXT - Extended Document Change

• Message number: 003

• Message text: Amount distribution is only allowed for open items

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DOC_CHANGE_EXT003 - Amount distribution is only allowed for open items ?

  The SAP error message DOC_CHANGE_EXT003 ("Amount distribution is only allowed for open items") typically occurs when you attempt to change the amount distribution of a document that is not in an open status. This error is common in financial transactions, particularly when dealing with accounting documents.
  Cause:
  
  Closed Document: The document you are trying to modify is already closed or settled. In SAP, once a document is closed, its amounts cannot be redistributed.
  Document Type Restrictions: Certain document types may have restrictions on amount distribution based on their status.
  Posting Period: The posting period for the document may be closed, preventing any changes to the amounts.
  Document Status: The document may be in a status that does not allow for changes, such as being part of a completed financial statement.
  
  Solution:
  
  Check Document Status: Verify the status of the document. If it is closed, you will not be able to change the amount distribution. You may need to reverse or adjust the document if necessary.
  Open the Document: If the document is closed but you need to make changes, consider whether it can be reopened or if a reversal is necessary.
  Review Posting Period: Ensure that the posting period for the document is open. If it is closed, you may need to open the period (if allowed) or create a new document to reflect the changes.
  Use Correct Transaction: Ensure you are using the correct transaction code for the type of document you are trying to modify. Some transactions may not allow changes to closed documents.
  Consult with Finance Team: If you are unsure about the status of the document or the implications of reopening it, consult with your finance or accounting team for guidance.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Documentation: Review SAP documentation regarding document management and financial postings to understand the rules governing document statuses and changes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB02 (Change Document), FB03 (Display Document), and others that may be relevant to your situation.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.