How To Fix DEND_PREP036 - &1 records deleted which are valid till snapshot date &2

SAP Error Message - Details

• Message type: E = Error

• Message class: DEND_PREP - Prepare Day-End

• Message number: 036

• Message text: &1 records deleted which are valid till snapshot date &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message DEND_PREP036 - &1 records deleted which are valid till snapshot date &2 ?

  The SAP error message DEND_PREP036 indicates that certain records have been deleted, even though they were still valid as of a specified snapshot date. This message typically arises in the context of data management processes, such as when dealing with master data or transactional data in SAP systems.
  Cause:
  The error message is triggered when the system detects that records that should have been valid until a certain snapshot date have been deleted. This can happen due to various reasons, including:
  
  Data Cleanup Processes: Automated jobs or manual interventions that delete records based on certain criteria, which may not take into account the validity of the records until the snapshot date.
  Incorrect Configuration: Configuration settings in the system that dictate how long records should be retained or when they should be deleted.
  Data Migration Issues: During data migration or data uploads, records may be inadvertently deleted or not properly flagged for retention.
  User Error: Manual deletions by users who may not be aware of the implications of deleting certain records.
  
  Solution:
  To resolve the issue indicated by the DEND_PREP036 error message, consider the following steps:
  
  Review Deletion Criteria: Check the criteria used for deleting records. Ensure that they align with the business rules regarding data retention and validity.
  Check Configuration Settings: Review the configuration settings related to data retention and deletion in the relevant SAP modules. Adjust settings if necessary to prevent premature deletions.
  Data Recovery: If the deleted records are still needed, investigate if there is a backup or a way to restore the deleted records. This may involve restoring from a backup or using data recovery tools.
  Audit Logs: Check audit logs to identify who deleted the records and why. This can help in understanding if it was a user error or a system process that caused the deletion.
  Consult Documentation: Refer to SAP documentation or support notes related to the specific module you are working with for any known issues or additional guidance.
  Testing: If changes are made to the deletion process or configuration, conduct thorough testing to ensure that valid records are not deleted in the future.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific notes related to the DEND_PREP036 error message. SAP frequently updates its knowledge base with solutions to common issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in monitoring or managing data retention, such as transaction codes for data archiving or data management.
  User Roles and Permissions: Ensure that only authorized users have the ability to delete records, and consider implementing additional checks or balances in the deletion process.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.