How To Fix CRM_DAM_MESSAGES088 - Only one TO BE ARCHIVED status possible

SAP Error Message - Details

• Message type: E = Error

• Message class: CRM_DAM_MESSAGES - messages of package CRM_DAM

• Message number: 088

• Message text: Only one TO BE ARCHIVED status possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message CRM_DAM_MESSAGES088 - Only one TO BE ARCHIVED status possible ?

  The SAP error message CRM_DAM_MESSAGES088 with the description "Only one TO BE ARCHIVED status possible" typically occurs in the context of archiving documents or data in the SAP Customer Relationship Management (CRM) system. This error indicates that there is an attempt to set multiple items or documents to a "TO BE ARCHIVED" status, which is not allowed.
  Cause:
  The primary cause of this error is that the system has detected multiple entries that are trying to be marked for archiving at the same time. In SAP, only one document or item can have the "TO BE ARCHIVED" status at any given time to maintain data integrity and avoid conflicts during the archiving process.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check the Status of Documents:
  
  Review the documents or items you are trying to archive. Ensure that only one document is set to the "TO BE ARCHIVED" status.
  You can do this by navigating to the relevant transaction or report where you manage the archiving process.
  
  
  
  Reset the Status:
  
  If you find multiple documents with the "TO BE ARCHIVED" status, you will need to reset the status of the other documents. This can usually be done through the document management interface or by using specific transaction codes related to archiving.
  
  
  
  Re-attempt Archiving:
  
  After ensuring that only one document is marked for archiving, re-attempt the archiving process.
  
  
  
  Check for Custom Logic:
  
  If you have custom developments or enhancements in your SAP system, check if there is any custom logic that might be causing multiple documents to be set to the "TO BE ARCHIVED" status simultaneously.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving in CRM for any specific guidelines or updates that might pertain to your version of the software.
  
  
  
  Contact SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance. They may provide insights based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  Archiving in SAP CRM: Understand the archiving process in SAP CRM, including the prerequisites and configurations needed for successful archiving.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing archiving tasks.
  SAP Notes: Search for SAP Notes related to CRM archiving issues, as they may contain patches or updates that address known problems.
  
  By following these steps, you should be able to resolve the error and successfully manage the archiving process in your SAP CRM system.