How To Fix COM_BUPA_BSP007 - Master records already exist with this data

SAP Error Message - Details

• Message type: E = Error

• Message class: COM_BUPA_BSP - Business Partner: Portal/BSP UI

• Message number: 007

• Message text: Master records already exist with this data

What causes this issue?

You want to create a new account or a new contact person.

System Response

Using the entries you made, the system checks whether identical records
already exist in the system. A error-tolerant search is not carried out.
Instead the system checks for similarity.
If records are found, they are displayed in a pop-up.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message COM_BUPA_BSP007 - Master records already exist with this data ?

  The SAP error message COM_BUPA_BSP007 indicates that there is an attempt to create a business partner (BUPA) master record that already exists in the system with the same data. This typically occurs when you try to create a new business partner with details (like name, address, or identification numbers) that match an existing record.
  Cause:
  
  Duplicate Data Entry: The most common cause is that the data you are trying to enter already exists in the system. This could be due to a previous entry that was not noticed or a data import that included duplicates.
  Data Synchronization Issues: If data is being synchronized from another system, there may be a mismatch or duplication in the data being transferred.
  Incorrect Search Criteria: The search criteria used to check for existing records may not be comprehensive enough, leading to the creation of what appears to be a new record.
  
  Solution:
  
  Check Existing Records: Before creating a new business partner, search for existing records using various criteria (like name, address, or identification numbers) to ensure that a duplicate does not already exist.
  Modify Existing Record: If a record with the same data exists, consider modifying that record instead of creating a new one.
  Data Cleansing: If duplicates are a recurring issue, consider implementing data cleansing processes to identify and merge duplicate records.
  Review Data Entry Procedures: Ensure that data entry procedures are clear and that users are trained to check for existing records before creating new ones.
  Use Transaction Codes: Utilize transaction codes like BP (Business Partner) to manage and view existing business partner records effectively.
  
  Related Information:
  
  Business Partner Concept: In SAP, the Business Partner concept is used to manage all entities (customers, vendors, etc.) in a unified manner. Understanding how business partners are structured can help in managing records effectively.
  SAP Notes and Documentation: Check SAP Notes for any specific patches or updates related to this error message. SAP's support portal may have additional insights or solutions.
  Transaction Logs: Review transaction logs to see the history of changes made to business partner records, which can help identify when duplicates were created.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP's official documentation for further assistance.