How To Fix CM_PHRASE_DATA004 - &1-&2: Error occurred when checking phrase items for critical status

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_PHRASE_DATA - Phrase Data (Phrase Header, Phrase Item, Phrase Ref.)

• Message number: 004

• Message text: &1-&2: Error occurred when checking phrase items for critical status

What causes this issue?

An error occurred when the system was checking whether a phrase has
<DS:GLOS.53A6E2F98619D311AE620060B03C9BBE>phrase items</> with a
critical status.
Note for translation: &1 = phrase library, &2 = phrase key

System Response

The system was unable to perform the check correctly.

How to fix this error?

Check whether the phrase item data for the phrase is inconsistent.
For example, the phrase item may have a status that has now been deleted
in the IMG activity
<DS:SIMG.EHS_MD_140_05_2>Specify Phrase Statuses</>.
Also check whether the table TCG68 (Language-Dependent Description for
Phrase Status) is active in the system.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_PHRASE_DATA004 - &1-&2: Error occurred when checking phrase items for critical status ?

  The SAP error message CM_PHRASE_DATA004 typically indicates that there is an issue with the phrase items in the context of critical status checks. This error can occur in various scenarios, particularly when dealing with classification, material management, or when using the SAP Classification System.
  Cause:
  The error message suggests that there is a problem with the phrase items being checked for their critical status. This could be due to several reasons, including:
  
  Missing Data: Required data for the phrase items may be missing or incomplete.
  Incorrect Configuration: The configuration settings for the phrase items may not be set up correctly.
  Data Inconsistency: There may be inconsistencies in the data related to the phrase items, such as incorrect status flags or relationships.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the phrase items.
  System Bugs: There could be bugs or issues in the SAP system that are causing the error.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Data Completeness: Ensure that all required fields for the phrase items are filled out correctly. Look for any missing or incomplete data.
  
  
  Review Configuration: Verify the configuration settings related to the phrase items. Ensure that they are set up according to the business requirements.
  
  
  Data Consistency Check: Run consistency checks on the data related to the phrase items. Look for any discrepancies or inconsistencies that need to be addressed.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to perform the actions related to the phrase items. If not, work with your SAP security team to grant the required permissions.
  
  
  Debugging: If you have access to debugging tools, you can analyze the program or transaction that is generating the error to identify the root cause.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes or patches that may address this specific error. There may be known issues and fixes available.
  
  
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error, including the context in which it occurs.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes related to classification or material management (e.g., CL02 for class maintenance).
  Documentation: Review SAP documentation related to the Classification System and phrase management for additional insights.
  Community Forums: Check SAP community forums or user groups for discussions related to this error, as other users may have encountered and resolved similar issues.
  
  By following these steps, you should be able to identify and resolve the underlying cause of the CM_PHRASE_DATA004 error in your SAP system.