How To Fix CM_ARCHIV205 - Report & is not archived; document for report missing in SAP database

SAP Error Message - Details

• Message type: E = Error

• Message class: CM_ARCHIV - Archiving Data

• Message number: 205

• Message text: Report & is not archived; document for report missing in SAP database

What causes this issue?

The document for report &V1& is not stored in the SAP database.
Documents that are not stored there are not archived.
The document can be stored in the following places:
Knowledge Provider
Archive, vault, server
External document management system

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CM_ARCHIV205 - Report & is not archived; document for report missing in SAP database ?

  The SAP error message CM_ARCHIV205 indicates that a report is not archived because the document associated with that report is missing in the SAP database. This can occur in various scenarios, particularly when dealing with document management and archiving processes in SAP.
  Cause:
  
  
  Missing Document: The primary cause of this error is that the document that should be archived along with the report is not found in the database. This could be due to:
  
  The document was deleted or never created.
  The document was not properly linked to the report.
  Data inconsistencies or corruption in the database.
  
  
  
  Archiving Configuration Issues: There may be issues with the archiving configuration settings in SAP, which could prevent the report from being archived correctly.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the document, leading to the perception that it is missing.
  
  
  Solution:
  
  
  Check Document Existence: Verify if the document associated with the report exists in the database. You can do this by:
  
  Using transaction codes like SARA (Archive Administration) to check the archiving status.
  Checking the document management system (DMS) if applicable.
  
  
  
  Recreate or Restore Document: If the document is indeed missing, you may need to recreate it or restore it from a backup if available.
  
  
  Review Archiving Settings: Ensure that the archiving settings for the report and associated documents are correctly configured. This includes:
  
  Checking the archiving object settings.
  Ensuring that the necessary data selection criteria are met.
  
  
  
  Check Authorizations: Ensure that the user has the necessary authorizations to access the document. You can check this using transaction SU53 to analyze authorization issues.
  
  
  Consult SAP Notes: Look for relevant SAP Notes that may address this specific error. SAP frequently updates its knowledge base with solutions for known issues.
  
  
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For archiving administration.
  SARI: For archiving information.
  SCDO: For managing document objects.
  
  
  
  Documentation: Review SAP documentation related to archiving and document management for best practices and troubleshooting steps.
  
  
  System Logs: Check system logs (transaction SM21) for any additional error messages or warnings that may provide more context about the issue.
  
  
  By following these steps, you should be able to diagnose and resolve the CM_ARCHIV205 error in SAP.