How To Fix CHANGE_RETENTION004 - Expiration date changed

SAP Error Message - Details

• Message type: E = Error

• Message class: CHANGE_RETENTION - Change Expiration Date of Archiving Sessions

• Message number: 004

• Message text: Expiration date changed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CHANGE_RETENTION004 - Expiration date changed ?

  The SAP error message CHANGE_RETENTION004 typically indicates that there has been a change to the expiration date of a retention period for a document or data record, which is not allowed under certain conditions. This error often arises in the context of document management, archiving, or data retention policies within SAP systems.
  Cause:
  
  Retention Period Change: The expiration date of a document or data record is being modified, which violates the rules set in the retention management configuration.
  Legal Compliance: Changes to retention periods may conflict with legal or compliance requirements, which dictate how long certain types of data must be retained.
  System Configuration: The system may be configured to prevent changes to retention periods once they have been set, to ensure data integrity and compliance.
  
  Solution:
  
  Review Retention Settings: Check the retention management settings in your SAP system to understand the rules governing retention periods. Ensure that any changes you are trying to make comply with these rules.
  Consult Documentation: Refer to SAP documentation or your organization's data retention policy to understand the implications of changing expiration dates.
  Authorization Check: Ensure that you have the necessary authorizations to make changes to retention periods. If not, contact your system administrator.
  Use Correct Procedures: If you need to change the expiration date, follow the correct procedures as defined in your organization’s policies or SAP guidelines. This may involve creating a new retention period rather than modifying an existing one.
  Contact Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT support team for assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  Retention Management: Familiarize yourself with SAP's retention management features, including how to set and manage retention periods.
  Compliance Regulations: Understand the legal and compliance implications of data retention in your industry, as this may affect how you handle retention periods in SAP.
  
  By following these steps, you should be able to address the CHANGE_RETENTION004 error effectively.