How To Fix BQ173 - Payments (overall budget) less than distributed budget

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 173

• Message text: Payments (overall budget) less than distributed budget

What causes this issue?

The overall payment budget values for one or more funds centers/
commitment items are less than the distributed budget.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your input.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ173 - Payments (overall budget) less than distributed budget ?

  The SAP error message BQ173 indicates that the overall budget for a particular payment is less than the distributed budget. This typically occurs in the context of budget management within SAP, particularly in modules related to Public Sector Management (PSM) or Controlling (CO).
  Cause:
  
  Budget Allocation Issues: The overall budget allocated for a specific cost center or project is less than the amount that has already been distributed or committed.
  Incorrect Budget Settings: There may be incorrect settings in the budget configuration, leading to discrepancies between the overall budget and the distributed budget.
  Exceeding Budget Limits: Transactions or postings that exceed the available budget can trigger this error.
  Changes in Budget: If the budget was reduced after commitments were made, this can lead to a situation where the distributed budget exceeds the overall budget.
  
  Solution:
  
  Review Budget Settings: Check the overall budget settings for the relevant cost center or project. Ensure that the overall budget is sufficient to cover the distributed budget.
  Adjust Budget: If necessary, increase the overall budget to accommodate the distributed budget. This can be done through the budget adjustment process in SAP.
  Analyze Commitments: Review the commitments and postings to ensure they are within the limits of the overall budget. If there are unnecessary commitments, consider releasing them.
  Check for Errors: Look for any errors in the budget distribution process that may have led to incorrect figures.
  Consult with Finance Team: If you are unsure about the budget figures or how to adjust them, consult with your finance or budgeting team for guidance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to review and adjust budgets.
  Budget Control Settings: Familiarize yourself with the budget control settings in SAP, which can be found in the configuration settings for the Public Sector Management or Controlling modules.
  Documentation: Refer to SAP documentation or help files for detailed instructions on managing budgets and resolving budget-related errors.
  User Roles: Ensure that you have the necessary permissions to view and modify budget settings in SAP.
  
  By following these steps, you should be able to resolve the BQ173 error and ensure that your budget management processes are functioning correctly.