How To Fix BQ174 - Payments (annual budget) & less than distributed budget

SAP Error Message - Details

• Message type: E = Error

• Message class: BQ - Messages for Budgeting and Planning

• Message number: 174

• Message text: Payments (annual budget) & less than distributed budget

What causes this issue?

The annual values in payment budget &V1& for one or more more funds
centers/ commitment items are less than the distributed budget.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your input.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BQ174 - Payments (annual budget) & less than distributed budget ?

  The SAP error message BQ174 typically indicates that there is an issue with budget availability in the context of payments related to annual budgets. Specifically, it suggests that the payment being processed exceeds the available budget or that the payment amount is less than what has been distributed in the budget.
  Cause:
  
  Budget Exceeded: The payment amount exceeds the available budget for the specified cost center or internal order.
  Incorrect Budget Distribution: The budget may not have been distributed correctly across the periods, leading to discrepancies.
  Budget Availability Control: The system is configured to enforce strict budgetary controls, and the payment does not comply with these controls.
  Incorrect Configuration: There may be issues with the configuration of budget types or budget categories in the system.
  
  Solution:
  
  Check Budget Availability: Review the budget for the relevant cost center or internal order to ensure that there is sufficient budget available for the payment.
  Adjust Budget Distribution: If the budget is not distributed correctly, you may need to adjust the budget distribution to ensure that the amounts align with the expected payments.
  Increase Budget: If necessary, consider increasing the budget for the relevant period or cost center to accommodate the payment.
  Review Configuration: Check the configuration settings for budget availability control in the SAP system to ensure they are set up correctly.
  Consult with Finance Team: Collaborate with your finance or budgeting team to understand the implications of the budget and to make necessary adjustments.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FMAVCR01 (Budget Availability Control) to check budget availability or FMBB (Budgeting) to make adjustments.
  Reports: Utilize reports such as S_ALR_87013558 (Budget/Actual/Commitment) to analyze budget status and discrepancies.
  Documentation: Refer to SAP documentation or help files for detailed information on budget management and error handling.
  
  Best Practices:
  
  Regularly monitor budget utilization to avoid such errors.
  Ensure that all stakeholders are aware of budgetary constraints and processes.
  Implement a robust budget planning and monitoring process to minimize discrepancies.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.