How To Fix APPL_MM_PUR_INFOREC031 - You are not authorized to create an info record for the purch. org &

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_INFOREC - Manage Info Records Messages

• Message number: 031

• Message text: You are not authorized to create an info record for the purch. org &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_INFOREC031 - You are not authorized to create an info record for the purch. org & ?

  The SAP error message APPL_MM_PUR_INFOREC031 indicates that the user does not have the necessary authorization to create an info record for the specified purchasing organization. This is a common issue in SAP systems where user roles and authorizations are strictly managed.
  Cause:
  The primary cause of this error is a lack of appropriate authorization in the user's role. In SAP, access to various functionalities is controlled through authorization objects, and if a user does not have the required permissions for the specific purchasing organization, they will encounter this error when attempting to create an info record.
  Solution:
  To resolve this issue, you can follow these steps:
  
  
  Check User Authorizations:
  
  Verify the user's current roles and authorizations. This can be done by using transaction code SU53 immediately after the error occurs. This transaction will show the last authorization check and can help identify which specific authorization is missing.
  
  
  
  Review Authorization Objects:
  
  The relevant authorization objects for creating info records typically include:
  
  M_MATE_WRK (Material Master: Plant Data)
  M_BEST_BSA (Purchasing Document: Authorization for Purchase Order)
  M_BEST_EKO (Purchasing Document: Authorization for Info Records)
  
  
  Ensure that the user has the necessary authorizations for these objects, particularly for the purchasing organization in question.
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorizations, you may need to modify their roles or assign additional roles that include the required permissions. This typically requires access to the role management transactions (e.g., PFCG).
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles or authorizations, contact your SAP security team or administrator. They can assist in reviewing and updating the user's authorizations.
  
  
  
  Testing:
  
  After making the necessary changes, have the user log out and log back in to ensure that the new authorizations take effect. Then, attempt to create the info record again.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME11: Create Info Record
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  
  
  
  Documentation:
  
  SAP Help Portal and documentation related to authorization management can provide further insights into managing user roles and permissions.
  
  
  
  Best Practices:
  
  Regularly review user roles and authorizations to ensure they align with current job functions and responsibilities.
  Implement a process for users to request additional access when needed, ensuring that all changes are documented and approved.
  
  
  
  By following these steps, you should be able to resolve the authorization issue related to the error message APPL_MM_PUR_INFOREC031.