How To Fix >6319 - If correspondence is to be suppressed, gaps must be allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: >6 - Purchasing Document

• Message number: 319

• Message text: If correspondence is to be suppressed, gaps must be allowed

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message >6319 - If correspondence is to be suppressed, gaps must be allowed ?

  The SAP error message "6319: If correspondence is to be suppressed, gaps must be allowed" typically occurs in the context of document processing or correspondence generation within SAP systems, particularly in modules like SAP FI (Financial Accounting) or SAP SD (Sales and Distribution).
  Cause:
  This error message is triggered when there is an attempt to suppress correspondence (like invoices, statements, etc.) without allowing for gaps in the numbering sequence of the documents. In SAP, if you want to suppress certain documents from being printed or sent, the system needs to ensure that the numbering sequence remains intact. If gaps are not allowed in the numbering sequence, the system will raise this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Allow Gaps in Numbering:
  
  Navigate to the configuration settings for the document type or correspondence type that is causing the issue.
  Look for an option related to "Allow gaps in numbering" or similar settings.
  Enable this option to allow gaps in the numbering sequence.
  
  
  
  Check Document Settings:
  
  Review the settings for the specific document type in the SAP configuration (transaction codes like SPRO).
  Ensure that the settings for correspondence suppression are correctly configured.
  
  
  
  Review Correspondence Settings:
  
  Check the correspondence settings in the relevant module (FI, SD, etc.) to ensure that they are set up correctly.
  Make sure that the suppression of correspondence is intended and that the system is configured to handle it properly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific guidance on handling correspondence and document numbering in your version of SAP.
  
  
  
  Testing:
  
  After making changes, perform a test to ensure that the error no longer occurs and that the correspondence is generated as expected.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO (for configuration), VF02 (for billing document changes), or FB03 (for document display) to access the relevant settings.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to make changes to the configuration settings.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP configuration for further assistance.