How To Fix 5Z119 - For this headcount, enter values in the 'Month/Year of Entry' group box

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 119

• Message text: For this headcount, enter values in the 'Month/Year of Entry' group box

What causes this issue?

You have selected one of the following values in the <LS>Headcount,
Headcount Change</> field:
Entry
Entry and departure in previous year with surviving dependants
Entry and departure in previous year with no surviving dependants
For an entry, the fields in the <LS>Month/Year of Entry
</> group box must be filled.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Make the required entries in the <LS>Payment Receip</> and <LS>Origin of
Legal Entitlement</> fields.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z119 - For this headcount, enter values in the 'Month/Year of Entry' group box ?

  The SAP error message 5Z119 typically occurs in the context of personnel administration or payroll processing when there is an issue with the headcount data entry. Specifically, this error indicates that for the headcount being processed, the system requires values to be entered in the 'Month/Year of Entry' group box.
  Cause:
  
  Missing Data: The most common cause of this error is that the 'Month/Year of Entry' fields are not filled out. This could happen if the user is trying to process a headcount without specifying when the personnel entered the organization.
  Incorrect Configuration: There may be configuration settings in the SAP system that require these fields to be mandatory for certain processes.
  Data Entry Error: The user may have overlooked entering the required information or may have entered it incorrectly.
  
  Solution:
  
  Enter Required Values: Navigate to the relevant screen where the headcount data is being entered and ensure that the 'Month/Year of Entry' fields are filled out correctly. This typically involves selecting the appropriate month and year for the personnel entry.
  Check Configuration: If you have the necessary permissions, check the configuration settings in the SAP system to see if the 'Month/Year of Entry' fields are set as mandatory. If they are, ensure that users are aware of this requirement.
  Review User Training: Ensure that users who are entering headcount data are trained on the importance of filling out all required fields, including the 'Month/Year of Entry'.
  Consult Documentation: Refer to SAP documentation or help resources for additional guidance on the specific transaction or process you are working with.
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes related to personnel administration, such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions).
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional context or solutions.
  User Roles: Ensure that the user has the appropriate role and permissions to enter or modify headcount data in the system.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.