How To Fix 5Z118 - Pension reason field can only be filled if headcount is 2, 5, 6, or empty

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 118

• Message text: Pension reason field can only be filled if headcount is 2, 5, 6, or empty

What causes this issue?

The "Reason for Entry into Pension" field is allowed to be filled only
if the "Balance/Change in Balance" field has the value 2, 5, or 6, or is
empty.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z118 - Pension reason field can only be filled if headcount is 2, 5, 6, or empty ?

  The SAP error message 5Z118 indicates that there is a restriction on the "Pension reason" field in the context of employee headcount. Specifically, this error occurs when the "Pension reason" field is filled inappropriately based on the headcount value. The error message states that the "Pension reason" field can only be filled if the headcount is 2, 5, 6, or if it is empty.
  Cause:
  The error is typically caused by one of the following scenarios:
  
  Incorrect Headcount Value: The headcount value in the relevant employee record does not match the allowed values (2, 5, 6, or empty) when the "Pension reason" field is filled.
  Data Entry Error: There may have been a mistake during data entry where the headcount was set to a value that is not permitted while trying to fill the "Pension reason" field.
  Configuration Issue: There might be a configuration issue in the SAP system that is enforcing this rule incorrectly.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Headcount Value: Verify the headcount value for the employee record in question. Ensure that it is set to one of the allowed values (2, 5, 6, or empty) if you intend to fill the "Pension reason" field.
  
  
  Adjust Data Entry: If the headcount is not one of the allowed values, you may need to adjust it accordingly. If the headcount is correct but the "Pension reason" should not be filled, clear the "Pension reason" field.
  
  
  Review Configuration: If you believe the headcount should allow for different values or if the business logic has changed, consult with your SAP administrator or technical team to review the configuration settings related to the pension processing.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines regarding pension processing to ensure compliance with the rules governing the "Pension reason" field.
  
  
  Testing: After making the necessary adjustments, test the changes in a development or test environment before applying them to the production system to ensure that the error is resolved.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might provide additional context or solutions for this error message.
  User Roles: Ensure that the user has the appropriate permissions to make changes to the employee records and pension fields.
  Training: If this error is common among users, consider providing training or documentation to help them understand the rules governing the "Pension reason" field and headcount values.
  
  By following these steps, you should be able to resolve the error message 5Z118 and ensure that the data entered into the SAP system is compliant with the required business rules.