How To Fix 5Z117 - Fields for month/year of entry can only be filled for headcount 2, 5, 6

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 117

• Message text: Fields for month/year of entry can only be filled for headcount 2, 5, 6

What causes this issue?

The fields "Month/Year Payment Received" and "Month/Year Origin of Legal
Entitlement" can only be filled if the "Balance/Change in Balance" field
has the value 2, 5, or 6.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z117 - Fields for month/year of entry can only be filled for headcount 2, 5, 6 ?

  The SAP error message 5Z117 indicates that there is an issue with the data entry related to headcount records in the system. Specifically, it states that the fields for month/year of entry can only be filled for certain headcount types (2, 5, 6). Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Incorrect Headcount Type: The error typically arises when you are trying to enter month/year data for a headcount type that is not allowed. In this case, only headcount types 2 (active employees), 5 (inactive employees), and 6 (employees on leave) are permitted to have month/year fields filled.
  Data Entry Error: There may be a mistake in the data entry process where the wrong headcount type is selected or filled incorrectly.
  Configuration Issues: There could be configuration settings in the SAP system that restrict the use of month/year fields for certain headcount types.
  
  Solution:
  
  Check Headcount Type: Verify that you are using the correct headcount type (2, 5, or 6) when entering the month/year data. If you are using a different type, you will need to change it to one of the allowed types.
  Review Data Entry: Ensure that the month/year fields are only filled for the appropriate headcount types. If you are entering data for a headcount type that does not allow these fields, remove the entries.
  Consult Configuration: If you believe the configuration should allow for the month/year fields to be filled for other headcount types, consult with your SAP administrator or technical team to review the configuration settings.
  Error Documentation: Refer to SAP documentation or help resources for further details on the specific headcount types and their allowed fields.
  
  Related Information:
  
  Headcount Types: Familiarize yourself with the different headcount types in your SAP system and their specific rules regarding data entry.
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional guidance on handling headcount data.
  User Training: Ensure that users entering data are trained on the correct procedures for entering headcount information to avoid similar errors in the future.
  
  By following these steps, you should be able to resolve the error and ensure that your data entry complies with the system's requirements.