How To Fix 5R316 - Absence is valid only for female employees

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 316

• Message text: Absence is valid only for female employees

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R316 - Absence is valid only for female employees ?

  The SAP error message 5R316, which states "Absence is valid only for female employees," typically occurs in the context of managing employee absences related to maternity leave or similar benefits that are specifically applicable to female employees. This error is part of the SAP Human Capital Management (HCM) module, particularly in the area of time management and absence management.
  Cause:
  The error is triggered when an attempt is made to record an absence type that is designated for female employees (such as maternity leave) for a male employee or for an employee whose gender is not recognized as female in the system. This is a validation check to ensure that the absence type is only applied to eligible employees.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Gender: Verify the gender of the employee for whom you are trying to record the absence. Ensure that the employee's gender is correctly maintained in the employee master data (infotype 0002 - Personal Data).
  
  
  Use Appropriate Absence Type: If the employee is male or does not qualify for the absence type you are trying to record, select a different absence type that is applicable to all employees or specifically to male employees.
  
  
  Review Absence Configuration: If you believe that the absence type should be applicable to a broader range of employees, you may need to review the configuration settings in the SAP system. This may involve:
  
  Checking the absence type configuration in the SAP HCM module.
  Modifying the eligibility criteria for the absence type if necessary (this typically requires access to the configuration settings and may need the involvement of an SAP HCM consultant).
  
  
  
  Consult Documentation: Refer to the SAP documentation or help files for more details on the specific absence type and its eligibility criteria.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or an SAP consultant for further assistance.
  
  
  Related Information:
  
  Infotype 0002 (Personal Data): This infotype contains the employee's personal information, including gender, which is crucial for determining eligibility for certain absence types.
  Absence Types: Different absence types in SAP are configured with specific rules and eligibility criteria. Understanding these can help in selecting the correct absence type.
  SAP HCM Configuration: Knowledge of how to navigate and configure the HCM module can be beneficial for managing employee absences effectively.
  
  By following these steps, you should be able to address the error message 5R316 and ensure that absences are recorded correctly in the SAP system.