How To Fix 5O801 - Entry not possible; retroactive acctg must be possible until at least &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5O - Notifications in the Master Data Area (Austria)

• Message number: 801

• Message text: Entry not possible; retroactive acctg must be possible until at least &

What causes this issue?

You have specified a retroactive accounting limit in the previous or
current year, or the system has calculated such a retroactive accounting
limit from the archiving date you have chosen.
If changes in tax or in social insurance regulations occur, it may be
necessary to run retroactive accounting in the previous calendar year.
To prevent this from being blocked by archiving, the system checks your
entries to ensure that retroactive accounting is always possible back to
January 01 of the previous year.
Furthermore, it is always necessary to have a certain minimum interval
between the retroactive accounting limit and the archiving date. The
following factors influence this interval:
There must always be one payroll period between the retroactive
accounting limit and the archiving date.
The retroactive accounting limit and archiving date must be in different
calendar years.
When calculating averages, the interval between the retroactive
accounting limit and the archiving date must be at least the number of
periods required for the calculation of averages.

How can this happen?

If you archive in November 2000, it must be possible to perform
retroactive accounting back to January 01, 1999. You can therefore
specify January 01, 1999 as the latest <ZH>retroactive accounting limit
</> for archiving.
When you enter the <ZH>archiving date</>, the system checks whether it
can use this date as a basis for calculating January 01, 1999 as a
retroactive accounting limit. Therefore, if you do not perform any
calculation of averages, you can choose November 30th, 1998 as the
latest archiving date, thus ensuring the minimum interval of one payroll
period for this archiving date. Furthermore, the archiving date is in
the year preceding the retroactive accounting limit, thus fulfilling the
requirements for an interval between the retroactive accounting limit
and the archiving date.
If, for example, you require 12 periods for the calculation of averages,
you can choose November 30, 1997 as the latest archiving date. The
requirements for this date are also fulfilled, whereby the 12 periods
for the calculation of averages increase the interval accordingly.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose a retroactive accounting limit or archiving date that meets these
requirements.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5O801 - Entry not possible; retroactive acctg must be possible until at least & ?

  The SAP error message 5O801 indicates that a retroactive accounting period is not open for the specified date. This error typically occurs in the context of payroll processing or financial accounting when you attempt to post a transaction that requires retroactive accounting, but the system does not allow it because the period is closed.
  Cause:
  
  Closed Period: The accounting period for the specified date is closed, meaning that no further postings can be made for that period.
  Configuration Settings: The system settings may not allow retroactive accounting beyond a certain date.
  Payroll Control Record: In payroll processing, the payroll control record may not be set to allow retroactive accounting for the specified period.
  
  Solution:
  
  Open the Period: If you have the necessary authorization, you can open the accounting period in the configuration settings. This is typically done in the transaction code OB52 for financial accounting or through the payroll control record for payroll processing.
  Adjust Payroll Control Record: If this error occurs in payroll, check the payroll control record (transaction code PC00_MXX_CEDT or PC00_MXX_CALC) to ensure that retroactive accounting is allowed for the required period.
  Check Configuration: Review the configuration settings related to retroactive accounting in the relevant modules (e.g., Payroll, Financial Accounting) to ensure they are set correctly.
  Consult with Your SAP Administrator: If you do not have the necessary permissions to make these changes, consult with your SAP administrator or the person responsible for SAP configuration in your organization.
  
  Related Information:
  
  Transaction Codes: 
  
  OB52: To open or close posting periods.
  PC00_MXX_CEDT: To access payroll control records.
  
  
  Documentation: Refer to SAP Help documentation for detailed information on managing posting periods and payroll control records.
  User Roles: Ensure that you have the appropriate user roles and permissions to make changes to the posting periods or payroll settings.
  
  By addressing the underlying cause of the error, you should be able to resolve the issue and proceed with your transactions.