How To Fix 5K165 - Employee number &1 not valid for processing

5K165 - Overview

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 165

• Message text: Employee number &1 not valid for processing

What causes this issue?

The current ROE status of employee <LB>&V1&</> is not valid for the
processing you have selected.
For example, an ROE record needs to have current status 'Exported' to
be valid for Import.

System Response

The system will skip processing this employee and continue with the
next one.

How to fix this error?

From the ROE Workbench, you can use the the <LB>ROE History Viewer</>
to verify the current status for Employee <LB>&V1&</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

5K165 - Details

• The SAP error message 5K165, which states "Employee number &1 not valid for processing," typically occurs in the context of HR or payroll processing. This error indicates that the system cannot find or validate the specified employee number for the operation being performed. Here are some common causes, potential solutions, and related information:
  Causes:
  
  Invalid Employee Number: The employee number entered may not exist in the system or may have been incorrectly entered.
  Employee Status: The employee may be inactive, terminated, or on leave, which can prevent processing.
  Data Consistency Issues: There may be inconsistencies in the employee master data or infotypes that need to be resolved.
  Authorization Issues: The user may not have the necessary permissions to access or process the employee's data.
  Time Period Issues: The employee may not have any valid records for the time period being processed (e.g., no payroll data for the specified month).
  
  Solutions:
  
  Verify Employee Number: Check the employee number for