How To Fix 5K165 - Employee number &1 not valid for processing

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 165

• Message text: Employee number &1 not valid for processing

What causes this issue?

The current ROE status of employee <LB>&V1&</> is not valid for the
processing you have selected.
For example, an ROE record needs to have current status 'Exported' to
be valid for Import.

System Response

The system will skip processing this employee and continue with the
next one.

How to fix this error?

From the ROE Workbench, you can use the the <LB>ROE History Viewer</>
to verify the current status for Employee <LB>&V1&</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5K165 - Employee number &1 not valid for processing ?

  The SAP error message 5K165, which states "Employee number &1 not valid for processing," typically occurs in the context of HR or payroll processing. This error indicates that the system cannot find or validate the specified employee number for the operation being performed. Here are some common causes, potential solutions, and related information:
  Causes:
  
  Invalid Employee Number: The employee number entered may not exist in the system or may have been incorrectly entered.
  Employee Status: The employee may be inactive, terminated, or on leave, which can prevent processing.
  Data Consistency Issues: There may be inconsistencies in the employee master data or infotypes that need to be resolved.
  Authorization Issues: The user may not have the necessary permissions to access or process the employee's data.
  Time Period Issues: The employee may not have any valid records for the time period being processed (e.g., no payroll data for the specified month).
  
  Solutions:
  
  Verify Employee Number: Check the employee number for accuracy. Ensure that it exists in the system by searching for it in the relevant HR infotypes (e.g., PA20 or PA30).
  Check Employee Status: Review the employee's status in the system. If the employee is inactive or terminated, you may need to reactivate them or process them differently.
  Review Master Data: Ensure that all necessary infotypes (e.g., personal data, organizational assignment, payroll data) are correctly maintained and up to date.
  Check Authorizations: Ensure that the user has the necessary authorizations to access and process the employee's data.
  Review Time Period: Confirm that the employee has valid records for the time period you are trying to process. If not, you may need to adjust the processing period or add the necessary records.
  
  Related Information:
  
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's details.
  Infotypes: Familiarize yourself with relevant infotypes such as 0000 (Actions), 0001 (Organizational Assignment), and 0002 (Personal Data) to ensure all necessary information is complete.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Consult Documentation: Review SAP documentation or help files for additional context on employee processing and error handling.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in HR and payroll processing.