How To Fix 5G853 - Maternity payment made without a MATB1 form for absence day &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 853

• Message text: Maternity payment made without a MATB1 form for absence day &

What causes this issue?

A maternity payment has been made without demonstration of a MATB1
form. This may be because the <ZH>SMP Record</> (Infotype 88) was
deleted after the absence calendar update (RPUSSPG0) and payroll
(RPCALCG0) programs were run.

System Response

Conversion will not be performed.

How to fix this error?

Check if the person has a MATB1 form and if so create another <ZH>SMP
Record</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G853 - Maternity payment made without a MATB1 form for absence day & ?

  The SAP error message 5G853 indicates that a maternity payment has been processed without the necessary MATB1 form being provided for the absence days. The MATB1 form is a medical certificate issued by a healthcare provider that confirms a woman's pregnancy and the expected week of childbirth. This form is essential for processing maternity leave and associated payments in many payroll systems, including SAP.
  Cause:
  
  Missing MATB1 Form: The primary cause of this error is that the MATB1 form has not been submitted or is not available in the system for the employee who is on maternity leave.
  Incorrect Configuration: There may be issues with the configuration of the payroll system that does not properly validate the presence of the MATB1 form before processing maternity payments.
  Data Entry Error: There could be a data entry error where the form was not correctly linked to the employee's record.
  
  Solution:
  
  Obtain the MATB1 Form: Ensure that the employee provides the MATB1 form. This form should be filled out by a qualified healthcare provider.
  Enter the MATB1 Form in SAP: Once the MATB1 form is obtained, it should be entered into the SAP system. This typically involves updating the employee's records in the relevant infotype (e.g., Infotype 0000 for actions, Infotype 0001 for organizational assignment, or Infotype 0016 for maternity leave).
  Check Configuration: Review the configuration settings in SAP to ensure that the system is set up to require the MATB1 form for maternity payments. This may involve consulting with your SAP HR or payroll administrator.
  Reprocess the Payment: After the MATB1 form has been entered and validated, reprocess the maternity payment for the employee.
  
  Related Information:
  
  Documentation: Ensure that all documentation related to maternity leave and payments is properly maintained and accessible.
  Compliance: Be aware of local laws and regulations regarding maternity leave and payments, as these can vary by region and may affect how the MATB1 form is used.
  Training: Provide training for HR personnel on the importance of the MATB1 form and the process for handling maternity leave in SAP to prevent future occurrences of this error.
  
  If the issue persists after following these steps, it may be necessary to consult with SAP support or your internal IT department for further troubleshooting.