How To Fix 5G628 - Missing infotype SMP/SAP/SPP record;no check for change of pers. calendar

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 628

• Message text: Missing infotype SMP/SAP/SPP record;no check for change of pers. calendar

What causes this issue?

This employee does not have the correct subtype record for infotype
<ZK>SMP/SAP/SPP GB </>(0088), valid for the period for which you are
trying to create this statutory absence.
The type of statutory absence you wish to create (for example, Statutory
Adoption Leave), can only be created where a respective infotype 0088
subtype record (for example, <ZK>SAP </>) exists.

System Response

The SAP System does not allow you to save this absence.

How to fix this error?

You should check that this employee has a infotype <ZK>SMP/SAP/SPP GB
</>(0088) record. If there is a record, check its validity, and make
sure you only create an infotype <ZK>Absences </>(2001) record that has
been customised as a statutory absence,<ZK> </>within the validity date
range of that record.
If there is no record, create an infotype 0088 record for this employee.
This infotype record must always be in place before you can create a
statutory absence record in infotype 2001.
Check that the absence customising in table <ZK>Attendance and Absence
Types (</>T554S) is correct, and that the absence type corresponds to
the infotype <ZK>SMP/SAP/SPP GB </>(0088) record for this employee.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How can this happen?

An employee has given notice of intention to take Statutory Paternity
Leave, for the expected birth of a child. Before creating a statutory
paternity absence record in infotype 2001, you must ensure that an
infotype 0088 record with subtype <ZK>SPPB </>is created for this
absence.
You can then create paternity absences (within the validity of the
infotype 0088 record) in infotype <ZK>Absences </>(2001).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G628 - Missing infotype SMP/SAP/SPP record;no check for change of pers. calendar ?

  The SAP error message 5G628 indicates that there is a missing infotype record for the specified personnel calendar in the context of the SAP system. This error typically arises in the Human Capital Management (HCM) module, particularly when dealing with personnel administration and time management.
  Cause:
  The error message 5G628 is triggered when the system attempts to check for changes in the personnel calendar but cannot find the required infotype records (SMP, SAP, or SPP). This can happen due to several reasons:
  
  Missing Infotype Records: The relevant infotype records for the employee's personnel calendar are not maintained in the system.
  Incorrect Configuration: The configuration for personnel calendars may not be set up correctly, leading to the system being unable to find the necessary records.
  Data Inconsistencies: There may be inconsistencies or corruption in the employee's master data that prevent the system from accessing the required infotype records.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Infotype Records:
  
  Use transaction code PA30 (Maintain HR Master Data) to check if the relevant infotype records (SMP, SAP, SPP) exist for the employee in question.
  If they are missing, you will need to create or maintain these records.
  
  
  
  Maintain Personnel Calendar:
  
  Ensure that the personnel calendar is correctly assigned to the employee. You can do this by checking the employee's master data and ensuring that the correct calendar is linked.
  
  
  
  Review Configuration:
  
  Check the configuration settings for personnel calendars in the system. This can be done through transaction codes like SPRO (SAP Reference IMG) and navigating to the relevant sections under Personnel Management.
  
  
  
  Data Consistency Check:
  
  Run consistency checks on the employee's master data to identify any discrepancies. You can use transaction codes like PU01 or PU03 to perform these checks.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this error message for any specific guidance or patches that may address the issue.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees. Common infotypes related to personnel calendars include:
  
  SMP (Substitutions): Used for managing employee substitutions.
  SAP (Absences): Used for recording employee absences.
  SPP (Planned Working Time): Used for defining the planned working time of employees.
  
  
  
  Transaction Codes:
  
  PA30: Maintain HR Master Data
  SPRO: SAP Reference IMG
  PU01: Maintain HR Master Data
  PU03: Display HR Master Data
  
  
  
  By following these steps, you should be able to identify and resolve the cause of the error message 5G628 in your SAP system.