How To Fix 5G628 - Missing infotype SMP/SAP/SPP record;no check for change of pers. calendar


5G628 - Overview

  • Message type: E = Error

  • Message class: 5G - HR: Messages for Britain

  • Message number: 628

  • Message text: Missing infotype SMP/SAP/SPP record;no check for change of pers. calendar

  • Show details Hide details
  • What causes this issue?

    This employee does not have the correct subtype record for infotype
    <ZK>SMP/SAP/SPP GB </>(0088), valid for the period for which you are
    trying to create this statutory absence.
    The type of statutory absence you wish to create (for example, Statutory
    Adoption Leave), can only be created where a respective infotype 0088
    subtype record (for example, <ZK>SAP </>) exists.

    System Response

    The SAP System does not allow you to save this absence.

    How to fix this error?

    You should check that this employee has a infotype <ZK>SMP/SAP/SPP GB
    </>(0088) record. If there is a record, check its validity, and make
    sure you only create an infotype <ZK>Absences </>(2001) record that has
    been customised as a statutory absence,<ZK> </>within the validity date
    range of that record.
    If there is no record, create an infotype 0088 record for this employee.
    This infotype record must always be in place before you can create a
    statutory absence record in infotype 2001.
    Check that the absence customising in table <ZK>Attendance and Absence
    Types (</>T554S) is correct, and that the absence type corresponds to
    the infotype <ZK>SMP/SAP/SPP GB </>(0088) record for this employee.

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

    How can this happen?

    An employee has given notice of intention to take Statutory Paternity
    Leave, for the expected birth of a child. Before creating a statutory
    paternity absence record in infotype 2001, you must ensure that an
    infotype 0088 record with subtype <ZK>SPPB </>is created for this
    absence.
    You can then create paternity absences (within the validity of the
    infotype 0088 record) in infotype <ZK>Absences </>(2001).

    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message 5G628 - Missing infotype SMP/SAP/SPP record;no check for change of pers. calendar ?
    The SAP error message 5G628 indicates that there is a missing infotype record for the specified personnel calendar in the context of the SAP system. This error typically arises in the Human Capital Management (HCM) module, particularly when dealing with personnel administration and time management.
    
    Cause: The error message 5G628 is triggered when the system attempts to check for changes in the personnel calendar but cannot find the required infotype records (SMP, SAP, or SPP). This can happen due to several reasons: Missing Infotype Records: The relevant infotype records for the employee's personnel calendar are not maintained in the system. Incorrect Configuration: The configuration for personnel calendars may not be set up correctly, leading to the system being unable to find the necessary records. Data Inconsistencies: There may be inconsistencies or corruption in the employee's master data that prevent the system from accessing the required infotype records.
    Solution: To resolve the error, you can take the following

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