How To Fix 5G626 - Missing entry for Personnel Area; no check for change of pers. calendar

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 626

• Message text: Missing entry for Personnel Area; no check for change of pers. calendar

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5G626 - Missing entry for Personnel Area; no check for change of pers. calendar ?

  The SAP error message 5G626 indicates that there is a missing entry for the Personnel Area in the system, which prevents the system from checking for changes in the personnel calendar. This error typically arises in the context of personnel administration or time management when the system is trying to process data related to employee records.
  Cause:
  
  Missing Configuration: The most common cause of this error is that the configuration for the specific Personnel Area is incomplete or missing in the system. This could be due to a lack of entries in the relevant tables that manage personnel area settings.
  Incorrect Data Entry: There may be incorrect or incomplete data entries in the employee master data or related infotypes.
  Transport Issues: If the configuration was recently transported from another system (like a development or quality assurance system), it may not have been fully transported or activated.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (usually in the SPRO transaction).
  Navigate to Personnel Management > Personnel Administration > Customizing Procedures > Define Personnel Areas.
  Ensure that the Personnel Area in question is correctly defined and that all necessary settings are in place.
  
  
  
  Maintain Personnel Area:
  
  If the Personnel Area is missing, you may need to create it or ensure that it is properly linked to the relevant organizational units.
  Check if the personnel calendar is assigned to the Personnel Area.
  
  
  
  Review Employee Master Data:
  
  Use transaction codes like PA20 or PA30 to review the employee master data for the affected personnel area.
  Ensure that the personnel calendar is correctly assigned to the employee records.
  
  
  
  Check for Transport Issues:
  
  If the issue arose after a transport, verify that all necessary objects were transported correctly.
  Check the transport logs for any errors or warnings that might indicate missing configurations.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to this error message for any specific guidance or patches that may be applicable.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SPRO (Customizing).
  SAP Notes: Search for SAP Notes related to error message 5G626 in the SAP Support Portal for any known issues or fixes.
  Testing: After making changes, conduct thorough testing to ensure that the error is resolved and that the personnel calendar checks are functioning as expected.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant specializing in SAP HR modules.